Every employee wants to grow, develop and praised by the management, everyone wants to achieve their goal and everyone wants to perform well at their workplace. However, there are certain factors in organizational culture, work environment or even external factors which demotivate an employee and cause them to fail. Most of the time employees are way too capable but due to these factors they can’t reach to their true potential. It is the job of HR department and business leadership to provide employees a culture and environment where they not only perform well but also pursue their personal development and become more useful for the business over the time.
The performance management system is the ultimate tool to do that. The performance management system is not like any other tool, in fact it is an integral process of the regular business operations. However, the problem with the traditional performance management system is that it is manual, which means it requires hundreds upon hundreds of work ours of your employees, HR team, and managers to complete this process.
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Furthermore, the quality of the performance data is poor, the organizational and individual impact of the process is very limited, the reviews are once or twice in a year and on top of that both management and employees don’t trust it much. That is why business have started adopting to modern performance management systems.
What is a Modern Performance Management System?
A modern performance management system is a technological solution based on software and online platforms which help businesses and organizations to monitor, evaluate and improve the performance of their employees and help them align their available resources with their high-level goals and objectives. The modern performance management system help businesses implement modern performance management practices and enable them to adopt and implement more innovative and impactful strategies by introducing digital components and automation to the process.
By implementing a modern performance management system businesses can significantly reduce the time, efforts and expense on the performance management process and above all the modern performance management system also have huge impact on individual level and organizational level. The efficiency and convenience enable businesses to focus on continuous performance management instead of once or twice in a year.
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The modern performance management system help businesses develop a culture of higher collaboration, continuous learning and coaching, highly engaging, transparent and continuous feedback which help business and organizations to maximize their performance and increase employee satisfaction.
Benefits of Implementing a Modern Performance Management System
A modern performance management system provides a highly structured and efficient framework which help businesses to improve the overall performance, efficiency, productivity and profitability of the entire organization by improving the performance of the individual employees, teams and even managers. The performance management system has become an integral and very crucial business process, it help businesses keep improving their workforce and help building strong relationship between the employees and the employer which reduce employee turnover and strengthen the workforce.
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There are many benefits of the performance management, in this blog we will list a few most important and impactful benefits of the performance management system.
Benefits of a Modern Performance Management System: Frequent Feedbacks
The performance management system provides a highly structured and well-organized framework to enable businesses to collect more frequent feedbacks. Whether it is quarterly reviews, monthly discussion, project-based reviews, frequent goal setting, one-on-one check-ins or just open-discussions, the performance management system provides a systematic approach with added benefits of automation and digitalization. All the data, surveys, feedback forms, or any other inputs is digitally stored in a centralized data repository and information system which allow managers to access and compare historic data and understand improvement patterns and behavioral insights.
The easy access to such data help managers prepare more effective and impactful feedback for the employees and help them take actions and steps to maximize the performance. It really doesn’t make any sense to set course and get guidance for a year in just single meeting that is why the more frequent feedbacks are a pillar of a modern performance management system and can greatly boost the performance.
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Benefits of a Modern Performance Management System: Multi-Source Feedbacks
Another great feature of a modern performance management system is that it doesn’t only increase the frequency of the feedbacks but it also allow businesses to collect feedback from multiple sources. Such as the 360 degree and 720 degree feedback strategies. Where the users can submit feedback for their peers, upward, downward, cross-departmental feedback, and any stakeholder can share their feedback. Furthermore it also account for the feedback from external sources such as customers, suppliers, business partners, contractors, etc. Which further help broadening the scope of the feedback and enable businesses to collect more in-depth insight.
All these feedbacks are stored in a common data repository and allow managers to perform various different analysis on the data using the in-built analytical tools. The data is already available for all relevant users, and the data, reports or analysis can be shared to specific users (employees or managers) and it can be downloaded as printable formats as well. All these features help preparing actionable reports and driving meaningful outcomes to achieve higher performance and productivity.
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Benefits of a Modern Performance Management System: Increased Productivity
The modern performance management system offer a multitude of features which help HR and business leaders to set shared or common goals, align individual goals with the high-level organizational goals, empower communication and enable both parties to understand the objectives and the relevant outcome which help motivating employees and set clear expectations. Moreover the real-time monitoring, continuous feedback and multi-channel communication help maximizing the productivity. When employees gets guidance whenever they need and wherever they need, and when their problems and concerns are addressed in timely manners, the efficiency and performance automatically increased.
Furthermore each business have different objectives and different standards to measure the success. For each business there are different challenges and problems to address. The modern performance management system doesn’t only streamline reviews, but it provides a very effective problem-solving tool which help businesses to customize their performance management strategies as per their goals, for example, some businesses might be interested in improving the training programs, some might need to focus on accountability, and some might be seeking a way to align employee performance with the high-level goals, all these features help significantly boost the productivity of the employees and teams.
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Benefits of a Modern Performance Management System: Transparency & Trust
When it comes to performance management system the biggest concerns of most of the HR and the business leader is that their employees and even managers also don’t trust the system. The employees have a lot of transparency concerns and even the managers are unable to fully justify their judgments based on the incomplete or poor performance data. This is one of the major cause of the failure of a performance management systems. Usually with the annual performance reviews the managers often forget about the a few months old events, that is why the annual performance reviews are majorly based on the very recent few months’ events, interactions and incidents, which is totally unfair and couldn’t justify the entire year’s performance.
Furthermore due to manual process the human factor is also considerable, majorly the manager’s bias and favoritism cause the most damage, and due to lack of a comprehensive framework in place, most of the time the managers start applying their own ideas and strategies which can derail the process. A performance management system on the other hand, provide a complete historic data, it didn’t even miss a single bit, the managers can access the past data, both managers and employees knows the expectations, there is no room for micro-management and everything is streamlined, well-organized and in a systematic order which help building trust and make the performance management process highly transparent.
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Benefits of a Modern Performance Management System: Digitalization
The digitalization have many benefits, when business implement a modern performance management system it help them make the process more cost-effective, efficient and impactful. The digitalization help bringing automation which reduce the human efforts and make process more convenient. That is the reason businesses who implement performance management system can easily adopt to most modern performance management practices which help them maximizing the employee engagement and satisfaction and also provide highly accurate performance and business intelligence data. Moreover the HR data is considered to be the most critical for any organization, businesses always have protective measure in place to protect it.
The performance management system beef up the security and privacy of the data with the help of password protection, administrative access control, data encryption and multiple firewalls and other security measures. The digitalization also make the performance management system more impactful by enabling simple and easy integration with other business tools, databases, and communication channels. This is what makes a modern performance management system far superior and beneficial than an ordinary traditional performance management system.
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Conclusion
The performance management is absolutely vital for business who want to compete and grow in the modern fast-paced technology driven marketplaces. Businesses in Dubai and anywhere else in UAE are rapidly adopting to modern performance management practices and solutions. The traditional once or twice a year performance reviews are not enough, employees need more continuous guidance and the management need more frequent feedback to deal with the disruptions and unexpected challenges of the modern day marketplaces. The modern performance management system allow business leaders and the HR to improve the organizational culture and work environment. It help managers to get timely information and updates, and it help employees to get timely guidance and support.
The innovative features of a modern performance management system can be a game-changer for the business. In this blog we have listed the key benefits of implanting a software-based modern performance management system, if you want to learn more about the subject or if you want our help to design and implement a highly cost-effective tailor-made performance management system solution for your business. Please feel free to contact us through our Contact Us or leave a comment in the comment box below and we will get in touch with you soon.