Queue Systems Dubai Archives - Page 4 of 10 - RSI Concepts - Top IT Solution Provider Company in Dubai, UAE

January 11, 2023

Why a Virtual Queuing System Is Better Than Clipboard and Pen

The businesses in Dubai and all around the UAE are well-aware of the queuing difficulties and problems. Especially the retail and service-based industry suffers the most. The businesses who require their customers to arrive at their location or branch in order to make a transaction are the ones with more intense queuing and crowd management problems. Traditionally the queuing process is managed via clipboard and pen. Businesses doesn’t use any tool or complex software solution for their queuing and crowd management needs. This caused very serious problems and businesses have started noticing higher walk-out rates.

Furthermore the market conditions, customer behavior and other factors also started transforming the queuing industry. We have witnessed the rapid and in-depth integration of smartphones and other digital technologies in our both work and private lives. The customer experience has become much more important than ever before in recent times. In fact there are several studies and market researches which suggest that an ordinary customer place experience equal to the quality of the product or service they are acquiring. The clipboard and pen based conventional queue management methods are unable to offer a better customer experience.

Furthermore the modern workplaces are heavily data driven the businesses need a tons of data in order to function properly hence there are several technological solutions and software that are considered to be absolute necessity for the modern businesses. Here in Dubai and all around the UAE in fact anywhere in the world, the cost of the labor and retaining employees is very expensive. In order to improve operational capabilities a business might have to hire more employees. First of all more employees doesn’t necessarily means optimized and improved productivity, you must also have to have management mechanisms in place in order to maximize the outcome of the teams and individual employees.

That is the reason businesses implement digital solutions and software. The digitalization and IT help businesses in achieving maximum performance with far less employees and far less sophisticated management. In fact a single employee can produce an outcome worth of a team’s work if proper technology and digital tools are in place. Same is applicable to queuing process as well. Businesses need a proper technology to maximize the success rate and in order to achieve their strategic and long-term business goals.

What is Virtual Queuing?

The virtual queuing is a modern form of digital queue management systems. The traditional digital queue management systems have greatly improved the queuing process however, the virtual queuing have completely revolutionized it. The traditional queuing significantly improve customer flow, reduce their wait time, improve management and enhance customer experience. But the virtual queuing have amplified all those advantages with innovative features and integration of modern technologies and digital platforms. The virtual queuing not only allow your customers and visitors to sign-up remotely for virtual queues but it also provide them freedom doing so without being physically present at the premises.

This means that the customers and visitors can sign-up for a virtual queue while they are at their home or work and their wait time starts right away, they will be served on time as per their ticket or e-ticket number without being physically waiting or standing in queues at the business’s premises. This is the major difference between a traditional digital queue management system and virtual queue management system. The virtual queuing further enhance customer experience by providing facility to sign-up using multiple remote channels and other useful features. This is what make virtual queuing more superior than the traditional digital queue management systems.

Why a Virtual Queuing System is better than a Traditional Clipboard and Pen Method?

The virtual queuing system can completely eliminate all pain points that cause a lot of problems in the traditional clipboard and pen line management methods. That is the main reason of implementing a digital virtual queuing system. Furthermore the virtual queuing system also offers a tons of benefits and can help businesses effectively compete in the modern marketplace. Here are the common problems that a traditional clipboard and pen method has along with key advantages of using a virtual queuing system:

Common Problems with Traditional Clipboard and Pen Waiting Line Management

The traditional manual queuing management with clipboard and pen is an outdated process. It is not effective anymore and the businesses need a better management tool to ensure a smooth customer experience. Here are some very common problems that businesses and customers face with a traditional clipboard and pen based queuing management methods:

Unclear Wait Time: The wait time is one of the most important factor in queue management and it have profound impact on the customer experience. The manual clipboard and pen based queuing management can’t estimate wait time or provide a clear information to the customer which is also the cause of most of the complaints.
Higher Customer Churn Rate: The manual clipboard and pen based queuing management always have higher walk-out rate which is called customer churn rate. The customer churn rate is represent a great loos of the sales, not only that it results in unhappy and unsatisfied customers who will share their experience with others which will harm your business’s brand image.
Inconvenient for Employees: The biggest problem with the clipboard and pen based queuing system is that only one employee at a time can have it. But that is not practical, usually more than one staff will have to manage the waiting lines hence they will have to constantly pass the clipboard and pen to the next employee. Furthermore the handwriting and typo also cause more problems.
Poor Customer Experience: The customers can never be provided with the accurate estimated time to their turn, usually it crosses the value the staff estimates due to several factors. However, another critical problem is that the clipboard and pen based queue management requires customers and visitors to stand nearby or in waiting lines, hence they have less freedom and could feel bound which results in frustration and unhappiness.
No Data Collection: The business intelligence data is vital for strategy making and decision taking processes. A clipboard and pen based queuing system cannot gather any kind of business intelligence data. It is nearly impossible to understand customer behavior, their experience, the waiting time and employee performance, etc. using clipboard and pen queuing management method. Without clear information decisions and strategies have too much guessing work which reduce the success rate and can undermine the profitability and productivity of a business.

The waiting line management can be very challenging for businesses. There are several factors that contribute to long waiting lines and their repercussions on customer experience. The clipboard and pen queuing is a very old waiting line management method. Due to its inherent disadvantages and flaws businesses started adopting more modern and technologically advanced queuing methods such as implementing a digital queue management system. Here are some key advantages of virtual queuing that will help you significantly improve customer experience, and drive efficiency and productivity in the internal business processes.

Advantages of a Virtual Queuing System

Any digital queue management system can offer a great efficiency comparing to traditional clipboard and pen methods. However, the virtual queuing is considered to be the most modern and advanced form of queue management systems. The virtual queuing system help businesses achieve a better customer flow and improve customer journey and experience. The customer experience drives customer loyalty, and the customer loyalty is a key to long term success. Furthermore the virtual queuing system is also a great tool to collect highly valuable business intelligence data which help businesses understand and evaluate their internal processes, customer experience and much more.

The virtual queuing system utilizes the most commonly used communication channels and mediums to make it more convenient for an average customer or visitor to access to the system. The virtual queuing also help reducing the customer wait time and provide better control over the customer flow. The crowd prevention features help management dealing with any unexpected scenario and large influx of the customer and visitors. The virtual queuing system is based on an AI (artificial intelligence) based smart software engine which also facilitate communication and improve customer engagements. Here are the key advantages of a virtual queuing system which make it far more superior than the conventional clipboard and pen methods.

Advantages of Virtual Queuing System: Easy Remote Sign-up Features

One of the biggest advantage of a virtual queuing system is that it offers multiple remote sign-up methods. Which makes it more convenient and easier for the customers and visitors to sign-up remotely without being physically present at the business premises. There are multiple channels that can be integrated with virtual queuing system such as SMS, Call Center, Online Booking, Customer Portals, Corporate Website, Queue Management System Mobile Apps, WhatsApp, QR Code, etc. All these channels help customers sign-up easily without any need of physically appearing at the business.

The customers are signed-up remotely for virtual queues, no matter if they are present at the business premises or not they will remain on their designated positions in the queue and will be called upon their turn. This means that if a customer plans to visit a bank branch or a customer service center they can sign-up while they are at home or work, and they will be issued an e-ticket which will contain their token number and the estimated time to their turn. Hence they can plan their visit with more freedom and convenience which definitely enhance their experience and raise their happiness and satisfaction.

Advantages of Virtual Queuing System: Significantly Low Wait Time

The wait time is one of the most impactful aspect of queuing process. Longer wait time will always hurt your customer experience and it will also cause increase in customer churn rate. Furthermore the longer customer wait time also causes unsatisfied service experience and it creates other management related problems such as it will impact your employee efficiency and resource management strategy. Furthermore there are two different types of wait time that we consider in queuing process. One is the actual wait time and the other most important phenomenon is the perceived wait time. The perceived wait time is just the imagination of human brain. The human brain works in very peculiar ways, if the waiting experience is not so good, the actual wait time could be 1 minute but we will feel it like 5 minutes or so.

That is why the perceived wait time is very important for customer experience. The biggest advantage of virtual queuing system is that it not only reduce the actual wait time but it also help minimizing the perceived wait time as well. As the customers and visitors can sign-up remotely and only required to arrive at the time of their turn so the wait time can be reduced to literally none. Even if a customer arrive before some time it would be marginal and they will have to wait very little which is why the virtual queuing system is one of the best in terms of managing customer wait time.

Advantages of Virtual Queuing System: Increase Customer Engagements

Customer engagement is another important factor of queuing management process. Engaged customers are tend to tolerate more wait time comparing to less engaged customers. For that different queue management systems use different techniques, for example a traditional digital queue management system offers digital signage screens and audio/visual announcement system which help engaging customers and keep them distracted from the waiting and reduce their stress. The digital signage are used to display the live queuing information along with multimedia content which keep users busy. Furthermore the audio/visual announcement system also keep announcing ticket number upon each customer call in multiple languages which also keep user distracted from the waiting and help reducing their stress and boredom.

The virtual queuing system offers all these features and on top of that it also offers a bi-directional communication channel. Since most of the customers and visitors who are using virtual queuing would spend very less time in waiting areas so the communication channels help businesses provide queuing information, updates, notification, alerts and also a chatting facility via dedicated chat boxes or WhatsApp, etc. The service agents can also update customers in case of any urgent update or change in their turn, etc. These all features help businesses increase the customer engagement which is essential for reducing the wait time stress. It greatly help improving customers’ waiting experience and increase their satisfaction.

Advantages of Virtual Queuing System: Improved and Automated Customer Flow

The customer flow management always have huge impact on the overall performance and efficiency of the queuing process. Each business offers multiple services, these services are offered through multiple counters. Sometimes businesses also multi-stepped services or stepped services which require a customer to visit at least two or more counters in order to avail a full service. Then there are different customer segmentations on the bases of the customers and visitors demographics and service type. For example, businesses could have dedicated counters for elderly visitors, people with special needs, VIP or Premium customers and service-bound segregation. All these segregations means that each customer group will be treated differently or could have different customer experience expectations.

On top of that in a real-life queuing scenario there are several other variables that can impact your customer flow such as longer service delivery time than expected, unwanted delay due to disputes, additional requirements or any such thing, all these factors can disrupt a regular customer flow. Hence the businesses need a mechanism in place which can order the customer flow by monitoring real-time queuing data and taking automated decision in order to ensure maximum customer flow is sustained. The dedicated administrative dashboard and smart software engine of the virtual queuing system will help businesses define and implement their queuing policy in a fully automated manner.

Hence the virtual queuing system monitors system usage stats and data from touch points to take real-time decisions which help improving the customer flow and improve customer experience by reducing their wait time and solving such problems.

Advantages of Virtual Queuing System: Improve Productivity and Employee Performance

For any business the productivity and performance are essential needs. Without achieving higher productivity and performance a business can never achieve higher profitability which is crucial for long term success and growth. The clipboard and pen based queuing system is slow, restricted and outdated. It cannot meet the needs of the modern market requirements. A digital queue management system on the other hand is very advanced, it improves productivity and performance and help businesses in resource management. A virtual queuing system can collect a variety of employee performance data which is also very helpful in improving employee performance. It can track all employee activities and their progress of the day.

On top of that it provides various performance KPIs and analytical tools which help management in evaluating employee performance and help them taking actions in right direction to improve performance and productivity. Furthermore in any queuing management scenarios the employees who are serving customers need to perform several pre and post-service tasks. These tasks can be time consuming, however, with the help of the virtual queuing system and its ability to integrate it with other internal systems and central information center can help reducing employee efforts and maximize their performance. It also keep employee free from any task related to customer flow and line management as all that is done automatically. Hence the employee performance and productivity if significantly improved.

Advantages of Virtual Queuing System: Collect Valuable Business Intelligence Data

The modern day and age is completely dominated by technology and data. The AI (artificial intelligence), big data, cloud, electric cars, smartphones and such technologies are so popular that every day we are reading something about them. The technology have completely revolutionized our daily work and personal lifestyle. The modern businesses are heavily relying on IT and data for their day-to-day tasks as well as for basing their strategies and policies upon it. The term business intelligence is self-explanatory. The business intelligence data is insight about the matters relate to your business. It could and should include both internal and external factors. The data gathering is crucial for any modern business as their most of the policies and strategic decisions will be solely based on the reports and inputs of their data analysts.

The traditional clipboard and pen queuing method is unable to collect the required data in fact it is nearly impossible to collect any business intelligence data with that method. The virtual queuing system on the contrary can provide a wealth of valuable business intelligence data. The virtual queuing system is capable of collecting system usage and analytical data from each and every touch point of the customer journey and it can also capture insight from other connected systems and tools. Furthermore the virtual queuing system also provide enriched analytical tools and customized reporting features which also help businesses getting the full advantage of the precious business intelligence data.

Advantages of Virtual Queuing System: Effectively Collect High-Quality Customer Feedback Data

Customer feedback data is vital for a healthy business growth. It help businesses acquire a deeper and better understanding of the customers, their behavior and market trends. Businesses in Dubai and all around the UAE actively work on their customer feedback management campaigns. For that usually businesses use a dedicated customer feedback management tool. The virtual queuing system offer two different method to implement customer feedback management tools. You can integrate your CRM or existing customer feedback management tool with the virtual queuing system or you can utilize the in-built customer feedback management module of the virtual queue management system to collect customer feedback data.

It is far more convenient to conduct customer feedback campaign using the in-built customer feedback tool of the virtual queuing system. As the queue management system is already taking information about the customer and the service they need. Hence no need to input that data again during the survey. Which will make your survey small and it will definitely increase the response rate. Furthermore the customer feedback data can easily be analyzed with in-built analytical tools or it can be relayed to a third party system, CRM or any other customer feedback system or it can be integrated with the central information center for better data analysis and data sharing tasks.

See More: 5 Ways to Manage your Customer Service Queues

Conclusion

For any business managing queues and large influx could be a challenging task. For that businesses hire additional staff adopt modern practices and implement technologies. The queue management process is a very complicated process. Especially in Dubai and all around the UAE where the markets are very advanced, the customers are savvy and the competition is tough. Furthermore the customer experience has become a phenomenally important factor in any business’s success. It is not just in UAE but all over the world, the customers are willing to pay extra if they are provided with a better experience. That is why businesses need to focus more on customer experience and customer satisfaction.

When it comes to queuing management system the clipboard and pen queuing method is very old and outdated. It is limited, have several restriction, and this method doesn’t collect any business intelligence data. These are the reasons businesses decided to implement more advanced and technology based digital queue management systems. The virtual queuing system is the most modern and highly advanced form of a traditional digital queue management system. It not just only offers all advantages of a tradition queue management system but it also help boosting system efficiency and enhancing customer experience.

The virtual queuing system is a great tool to maximize the efficiency of your queuing process. It also help enhancing customer experience and it is a great tool to capture valuable business intelligence data. In this blog we have discussed why a virtual queuing system is better than clipboard and pen. We have listed the common problems and drawbacks of clipboard and pen based queuing process and we have enlisted the key advantages of the virtual queuing system. If you want to learn more about the subject or if you want our help to implement a highly customized and tailor-made virtual queuing system for your business please feel free to contact us through our Contact Us page or leave a comment in the comment box below and we will get in touch with you soon.

December 23, 2022

5 Ways to Manage your Customer Service Queues

Businesses in Dubai and all around the UAE are very active in adopting to modern solutions and leveraging technology to improve their operational performance. Tough competition and abundance of options available to customers can have huge impact over businesses’ approach and strategy. For service sector the biggest challenge is extended waiting time long customer service queues. Understanding the queues and the customers is absolutely crucial for a service-based business. The poorly managed queues and long wait time not only impact the customers but it also have huge impact on the employee performance.

Which in return cause double effect and ruin customer experience. In today’s modern world, the customers will never have a second thought before moving to another service provider. Especially in Dubai or anywhere else in UAE where the customers usually have a lot of options available in the same area they will usually not give you a second chance. That is why managing queues and improving customer experience is crucial for a business’s success.

Regardless of industry, the long waiting time and customer service queues can have devastating effects on your repute and brand image, no matter how large or small your business is, no matter how cost-efficient your products/services are, if your customers are leaving unhappy, you can never sustain growth and success. The unhappy customers will talk to other people about their bad experience which will ruin your brand’s image, furthermore your marketing campaigns will become costly and the return will become smaller, which will rise the cost of onboarding a single customer. Eventually it could be catastrophic for your business.

In this blog we will discuss how businesses can easily manage their queuing and reduce customer wait time using a smart queue management system solution. The queue management system will also help you improving your customers’ waiting experience and will help you improve your brand image and customer satisfaction. The queue management system have offers many perks which can help a business to monitor and improve the performance of their service centers.

1. Automate Customer Flow

The automation drives efficiency in any system. Similarly the automation of customer flow with a queue management system improve the queuing process and make it more efficient. Traditionally the customers wait in long waiting lines, which cause stress and several other problems. The customers tend to complain a lot about manual queues. The queue management system is a digital tool which can automate the customer flow by allowing them to use automated customer signup and flow processes. The customers can utilize the interactive self-service ticket dispensing kiosk to sign-up. The interactive self-service ticket dispensing kiosk can also collect basic information if needed such as what service the customer is interested in, or customer identification can be done at this stage, etc.

Such information help the queue management system to implement the company policy and priority protocols if needed. Furthermore the queue management system sing-up the customers for a virtual queue, which means they don’t have to wait in physical customer service queues, in fact the can relax in the waiting areas and wait comfortably. This help improving customer experience and increase their satisfaction.

2. Reduce Customer Wait Time

The customer wait time is the single most important metric in the queuing systems. The customer wait time have significant impact on customer’s mind, experience and service quality. Longer wait time cause stress and frustration and also cause in increase in employee workload. The queue management system is based on an AI (artificial intelligence) based highly efficiency and smart software application which can collect business intelligence data and it is also capable of analyzing the data in real-time. This ability also allow the queue management software to take decisions in real-time which improve the customer experience and help reducing the average customer wait time which in return cause reduction in customer service queues.

The queue management system can analyze the historic data of the system and it can accurately estimate the customer wait time. Which help it to take customer through the route where they have to wait less. The automation plays very well here, due to automation the employees are highly focused on the service delivery which expedite the customer flow and the highly managed queues help reducing the customer wait time.

The biggest problem with manual or poorly managed queues is the longer wait time. In traditional queuing management the customers will have to wait in the physical lines, which itself cause a lot of stress, furthermore there are line jumpers, and some customers who think other are prioritized by the staff and there are several other issues which cause frequent disputes. This require businesses to deploy more employees and it also keep the customer service agents engaged in non-productive activities such as managing the queues, answering to customers’ quires and solving disputes, etc.

All this hustle slow down the customer flow, during the peak hours the staff can easily get overwhelmed which further deteriorate their efficiency and result in extended wait time for the customers which means longer customer service queues. The digital queue management system not only prevent all these problems but it also help speeding up customer flow and reducing wait time by automatically routing customers to the fastest path, reducing the customer stress and workload of the employee which also result in quicker service delivery.

3. Prioritize Different Customer Groups

Another important thing to consider while managing queues is to organize and arrange different customer groups on the bases of their priority. In any service center a business usually offers multiple services, furthermore the businesses also have different policies and protocols for different types of customers or customer groups. For example in the banking sector the corporate customers will have different services than the individual customers, same as the saving account is different from the current account, etc. All these different services and different customer groups need to be organized and treated differently, which can cause issues and disrupt customer flow. Therefore the queue management system software offers an intuitive administrative dashboard which allow the businesses to configure all these protocols and perimeters.

Thus the queue management system can automatically segregate different audience groups and take them through their designated route. Furthermore there are customers with special needs, there could be a different process for the elderly customers, and the VIP or premium customers need different level of attention and services, all this can be managed automatically with the digital queue management system which definitely reduce customer wait time and improve their experience.

4. Improve Employee Efficiency

Employee efficiency plays crucial role in customer experience and customer flow. No matter how effective your queuing strategy is, if your employees are not working at a good efficiency then the customer experience and satisfaction goals can’t be achieved. There are several factors that impact employee performance, especially during the peak hours, when the customer influx is high, the poor queue management cause a lot of problems which keep the employee distracted from their primary tasks. The crowd formation and complaining customers can greatly reduce the efficiency of the employees. The digital queue management system can significantly boost the employee efficiency by reducing their efforts and automating several processes of the customer journey.

Furthermore the queue management system can be integrated with internal databases and other enterprise tools which enables it to help service agents in pre-service and post-service activities to reduce their efforts. The queue management system can automatically reroute customers to less busy counters to maximize the customer flow and to balance the employee workload. It also keep track of various performance metrics and employee KPIs, which is also helpful in improving employee efficiency and productivity.

5. Virtual Queuing and Online Booking

The virtual queuing is another remarkable feature of a modern digital queue management system. The virtual queuing allows businesses to integrate several remote channels in their queuing processes and help them further reduce the customer wait time. In fact the virtual queuing can literally reduce the wait time to none. The virtual queuing allow customers to sign-up virtually via remote channels and mediums such as Email, SMS, Queue Management System Smartphone Apps, QR Code, Website, Customer Portals, WhatsApp, etc. All these channels offer freedom and flexibility to the customer which can greatly enhance customer experience. The virtual queuing allow customers to sign-up without physically being present at the business and allow them to arrive only when their turn came, hence they can get immediately served and they don’t have to wait.

The online booking feature allow customers and visitors to utilize an online channel such as website, customer portal or queue management system mobile apps to book a time slot for their visit. It also provide them previous queuing data, current status and expected future footfall which help them to book the most suitable slot with less expectancy of delays. These features can greatly reduce the customer service queues and help improving customer experience.

Conclusion

The customer service queues can be a great challenge for service-based industry. The businesses who are in service industry they have to deal with queues at all customer facing channels, especially when it comes to customer service centers this challenge become a serious liability. Poor queue management or longer customer wait time can not only make your customers unhappy but it can completely ruin your business’s reputation and image. According to several studies the unhappy and unsatisfied customers are most likely to never return to the same business, on top of that the unhappy customers tend to share their bad experiences with other people which could be even more damaging to the business. That is why a great queuing strategy is needed. A queue management system is a very powerful tool it help businesses effectively implement their queuing strategy and it also help them to make changes in the processes.

The queue management system can completely automate the customer journey, queuing process, customer routing, and customer flow which can greatly increase the efficiency and efficacy of the process. Furthermore the queue management systems are a great source of collecting valuable business intelligence data. It can also help businesses significantly improving employee performance and improve the resource management of the business. In fact a queue management system can reduce the number of employees by half to handle same customer footfall. Which in itself is a very significant for long term strategy and profitability.

RSI Concepts is a leading queue management system provider in Dubai, UAE. If you want to learn anything about the subject or if you want our help to setup a highly cost-efficient and customized queue management system to boost the performance and quality of your service center, please feel free to contact us through our Contact Us page or leave a comment in the comment box below and we will get in touch with you soon.

December 21, 2022

Effective Ways to Manage Customers Queue and Service Delays

In the modern day and age the customer behavior have changed a lot, now a days customers tend to consider experience more important than ever before. In fact there are several studies and researches conducted all across the world which suggest that a majority of the customer is willing to pay extra if they are assured they will get a better experience. This customer behavior compelled businesses to seriously think about the ways they are offering services to the customers. The service industry in Dubai and all around the UAE is a very competitive market.

There are so many options available to the customers which also lead to high market standards and high customer expectations. This means that the business will have to beat the competition as well as they will have to meet and exceed the customers’ expectations. The biggest challenge any business faces is long customer queues and unwanted service delays. These are the things that can ruin the customer experience and make them very unhappy.

Unhappy customers tend to stop doing business with the brand and on top of that such customers also share their negative experience with their friends, colleagues and in social media which could be extremely bad for a business reputation and brand image. According to several studies if a customer is happy with a business they tend to share their positive feedback to up to 9 persons, if they are unhappy they tend to tell up to 15. Which means you can lost 15 possible prospects and the damage done to the brand image is topping on the cake.

Businesses often don’t realize the importance of words of mouth, most of the businesses think that is a thing of past, however, that is not the case, in fact in the modern day and age the word of mouth have become even more impact full, thanks to the social media and online channels, the impact of a positive or negative review/comment about the business can have much stronger impact on the business’s reputation than anticipated. That is why business adopt various modern technologies to improve their customer experience and to increase customer happiness. The queue management system is one of those and it is very helpful in dealing with the modern problems.

What is the Most Effective way to Manage Customer Queue and Service Delays?

The customer queues, service delays and long waiting times are not new problems, in fact in the present day these problems become a more difficult challenge. So, businesses are using several methods and strategies to deal with these problems in the past. We have all witnessed the incredible development in technology and communication in the past two decade. The businesses and organizations have also adopted to modernized IT infrastructure and implemented several technologies over the time. The service based industry was proven to be more innovative and creative. The service sector have introduced several new customer relationship management technologies in the past two decades.

These technologies have completely transform the market. When it comes to queue management and customer experience at service centers, we have noticed that most of the business are still relying on relatively older technologies, or one can say the innovation and creativity was relatively slower in this particular area. However, things are changing rapidly and now more and more businesses in Dubai and all around the UAE are embracing modern technologies based solution for their queuing needs.

The digital queue management systems have completely taken over the market like a storm. We have witnessed very rapid adaptation all across the market in last decade and now businesses are more emphasizing on their queuing strategies. Because the queuing experience is the most influencing factor on overall customer experience at the branch and it can significantly impact the service delivery process and customer satisfaction. A digital queue management system have proven to be the most effective way to manage customer queues and to prevent unwanted service delays.

It because its ability to automate several customer journey processes and useful features for service agents which also help them speed up the service delivery process. Furthermore a modern queue management system comes with various other features that increase customer engagement, reduce their waiting stress, and improve their experience. The digital queue management system also comes with a powerful software which can be integrated with other enterprise tools, systems and central information center which enable businesses to include several innovative features to improve the system efficiency and efficacy.

When it comes to acquiring a queue management system there are tons of different options available in the market which could make it very confusing for the managers and decision makers to choose the right queuing solution. Here are some features of a modern queue management system which will help you effectively managing customer queues and the service delays.

Features of Queue Management System

In Dubai and all around the UAE there are several companies who are offering queue management systems with different labels and branding. There are vendors who are also offering customized queue management system to meet your exclusive needs. No matter which solution or vendor you choose, here is a list of some most important features and advantages of a queue management system that you should consider while selecting a right queue management system for your business.

Features to Automate Customer Sign-Up Process

Traditionally the customer signup process is the first part of customer interaction at your service centers. It should be welcoming, simpler and shorter. A modern queue management system offers a variety of sign-up methods, the most commonly used methods is a use of interactive kiosk. This interactive kiosk dispense tickets and it can also capture basic information which help queue management system improve the customer flow. The queue management system sign-up customers and visitors for the virtual queues, which allow them to wait freely and comfortably in the wait areas, lobbies and anywhere they want, hence the customers and visitors don’t have to stand in physical lines.

Since everyone get their ticket number there is no dispute or complaint by the customers. Everyone knows the customer flow is managed by the automated software system so no one complaint about staff favoritism, line jumpers, delays in their queues, etc. Furthermore the interactive ticket dispensing kiosk also allow businesses to integrate various software and hardware accessories to capture customer information such as Emirates ID card reader, passport scanner, Barcode/QR Code reader, RFID, etc. which makes it easier and more convenient for customers to provide their information.

Features to Increase Customer Engagement

Customer engagement is very important in order to improve their experience. The human brain works in a strange way, when we stressed, frustrated, unhappy, bored, or waiting the brain perceives the time is passing slower. This phenomenon is applicable to the customer waiting time at the service centers. When customers are waiting in the waiting area, there is not much activity and they are bound to sit there they tend to feel the wait time is longer, this is called the perceived wait time. The perceived wait time is always higher than the actual wait time in traditional waiting environments.

However, a queue management system can help reducing it significantly. The queue management system collects historical data including both system usage and analytical data which enables it to estimate the wait time on the bases of historical and analytical data. The queue management system can print the estimated wait time on the ticket, which can be a great relief for the customers. As no knowledge of total wait time also add up to the customer’s stress.

Furthermore the queue management system also offer large displays or digital signage. These digital signage are used to display the queuing information. They show what is happening inside the branch and what are the active tickets and counters. It also make announcements of the upcoming ticket and their respective counter and it can also use to make announcements. The digital signage module is integrated within the queue management system as a simple add-on or in-built feature. It not only display the queuing information but it can also display multimedia content. The multimedia content can be adverts, information about the processes, company achievements or it can run media for entertainment.

These digital signage are placed on strategic position to maximize the visibility for the customers and visitors in the waiting area, moreover more than one digital signage can be used if needed. There is multi-lingual audio announcement system which also keep distracting customers from the waiting and help reducing the stress of the waiting. These features increase customer engagement and make their waiting experience more comfortable and relaxing.

Features to Automatically Categorize Customers and Automatically Control Customer Flow

The customer categorization is an important part of any queuing environment. Businesses always have different policies for different user groups. For example, if take an example of a public office, there might be people coming with some disability, there might be expecting mothers, there might be senior citizens, there might be VIP customers or premium customers, etc. All these scenarios require different response and expect different experience from the organization. Furthermore a business offers a variety of services usually different counters offer different set of services for example, if we take an example of a bank account there is a counter which offer services to the individual customers, another is to offer services to corporate customers, maybe another counter for premium customers and so on.

This requires the queue management system to be able to identify and categorize customers in different categories and groups. Which can be done easily by taking customer’s inputs during the sign-up process and the queue management system software can perfectly implement the queuing policy automatically.

Features to Support Popular Queuing Methods

Now a day’s all modern queue management systems support almost all queuing methods. There was a time when the vendors were designing different queue management system for different queuing methods, however, that is not the case. Now a day’s all modern queue management systems come with an administrative control panel which allow businesses to control every aspect of the queuing including the queuing methods. Here are some commonly used queuing methods:

FIFO: The FIFO stands for First in First out, this queuing method means that the customers who arrived first will be served first. The customers who arrived later will have to wait longer as per their turn based on their arrival.
Priority Queues: The priority queues are not for all industries usually these queuing models are used by special industries where the longer wait time could have negative impact such as healthcare, where the customers/patients are prioritized on the bases of the severity of their health condition.
SPT: The SPT stands for Shortest Processing Time, this method is usually used by the businesses who have different processing times for different customer needs. The queue management system automatically controls the customer flow to prevent crowd formation.
SIRO: The SIRO stands for Service in Random Order, in this method the customers are selected randomly from the queue. This method is not liked by most of the customers and it could cause additional problems for the service staff as well.

Different queuing methods are followed by different industry sectors. However, now a day’s businesses are using mixed or hybrid queuing methods as well. The queue management system allow businesses to configure the customer flow policies easily which allow them to implement a particular queuing method at any time as per the needs.

Features to Support Virtual Queuing

Virtual queuing is not a new form of queuing but it recently gain huge popularity all across the UAE. The biggest advantage of virtual queuing is that it can significantly reduce the wait time, in fact it can reduce it to literally none. This is because the customers are allowed to sign-up remotely. The customers are not required to be physically present at the business to sign-up for the queue. The virtual queuing offers a variety of very convenient channels to let customers and visitors sign-up for the queues and it issues them virtual tickets or e-tickets. The customers can sign-up remotely by using any supportive channel such as SMS, Call, Email, Online Booking, Website, Queue Management System Mobile Apps, WhatsApp, Customer Portals, QR Codes, etc.

All these channels are easy to access and allow customers to plan their visit in a way that they arrived only when their turn comes. This way they don’t even have to spend any time in the waiting areas, they will instantly get served when they will arrive. Furthermore the virtual queuing also enable businesses to enable a direct communication channels between the service agent and the customer and it can provide live queuing information through the supportive channels along with reminders and alerts which can significantly enhance customer experience.

Features to Boost Employee Performance and Productivity

A queue management system itself is a great support for the employees and service agents. Manual queue management requires a lot of resources, it have several problems and it can keep both customers and employees stressed all the time. When queues are management manually the employees will have to spend a lot time and effort on unnecessary tasks such as regulating the queues, listening to customer’s complaints, resolving disputes, etc. Which keep them distracted from their primary tasks and reduce their performance and productivity. A queue management system manages all these things automatically thence the employees can focus on their primary tasks.

Furthermore the queue management system also controls the customer flow automatically which ensures every employee works under a balanced workload which also improve employee performance and productivity. The queue management system can also support service agents in pre-service and post-service tasks which also help improving their performance. The queue management system can monitor and track various employee KPIs which help the management in resource management and training programs which eventually boost employee performance.

Features to Integrate with Third-Party Tools and Other Databases

This is one of the most important feature of a queue management system in the modern highly integrated business environments. The system integration ability allow queue management system to push or pull data from the connected system or database. Usually the queue management system is integrated with the customer database which help the businesses to identify the customers during the sign-up process and it also help businesses to capture the customer feedback after service delivery. The service agents will have to perform several pre-service and post-service tasks, which usually require them to pull information from certain data repositories and increase their readiness for the service delivery.

A queue management system can also help if it is integrated with the relevant systems, similarly for the post-service activities the queue management system can save a lot of time and efforts which not only improve employee efficiency but it also help reducing the service delivery time and reduce service delays. The queue management system can also capture a wealth of analytical and performance data which can be synchronized with other enterprise tools and systems and help management in various decision making tasks.

Ability to Capture Valuable Business Intelligence Data

The modern business strategies are heavily relying on data inputs and feeds. A queue management system software is a very powerful tool, it can capture the analytical and system usage data from each and every step of the customer journey. Which help the management acquire a deeper understanding of the customer journey, it helps them identifying the bottlenecks and hurdles in the customer journey and provide them business intelligence data to take more informed decision to sort out those problems. A queue management system is not just a queuing management tool in fact it is a complete digital transformation package for a service center.

The queue management system can also capture customer feedback with its in-built feedback tool or it can also be integrated with the third-party customer feedback systems. This allow businesses to capture more user information along with their feedback which can significantly improve the quality of the feedback data.

The queue management system also capture several employee KPIs and other performance data which help management in resource planning, designing employee development and training programs and can be used for other HR activities. The business intelligence data captured by a queue management system can be very helpful in decision making and strategy building processes. Furthermore the businesses can also evaluate the impact of the changes they made which is a great help. Businesses can also utilize this business intelligence data to improve various internal processes. A queue management system software is a server application which is deployed on a server either online or at cloud on at local network.

This allow businesses to connect all branches and enable the main branch or head office to monitor and track the queuing processes from all connected branches in real-time. In a multi-branch scenario the businesses can also restrict the access of a branch data to its manager while the head office can receive all updates from all connected branches.

Low-cost Scalability and Maintenance

The queue management systems are digital solution consists of various software and hardware components. The hardware that is usually used within a queue management system is easily available in the market, which is why it is inexpensive and easy to maintain. In fact once a queue management system is deployed the hardware barely needs any maintenance or replacement for years. Which is why the maintenance is relatively low-cost. Low-cost maintenance also reduce the operational cost and results in a better ROI over the longer period of time. The queue management system software is a server side application with multiple dashboard such as User Interface, Agent Dashboard, Management Dashboard and Administrative control panel.

Furthermore the software is deployed on a server hence doesn’t require much maintenance. If it is hosted online or at a cloud the server maintenance is the responsibility of the service provider which also reduce the maintenance cost. Furthermore the system can be easily expanded to multiple branches with relatively low licensing fees and cost of the additional hardware. All these features significantly prolong the lifecycle of a digital queue management system adding value to ROI.

Conclusion

For any service based business the long queues, crowd formation and service delays are inevitable. One time or another the business will have to face such problems. However the growing businesses and businesses with high influx these problems are more common. Any business would want to avoid such problems as they not only harm the customer experience but also the brand perception which is very bad for the long term growth and sustainability. That is why businesses always seek ways to introduce efficiency and productivity to their internal processes to maximize the performance. In order to solve the problems of having long queues and service delays a digital queue management system is the best solution.

It help automating several customer journey steps, it manages the queues and customer flow automatically, it have in-built crowd prevention features, it help balancing the workload of the employees and significantly improve their efficiency and it simultaneously reduce the operational cost of a branch while improving the branch efficiency, productivity and customer experience. Which is why a digital queue management system is the best solution to solve queuing problems and to prevent service delays.

RSI Concepts is a leading queue management system provider in Dubai, UAE. If you want to learn more about the subject or if you want us to help you implementing a highly cost-efficient and effective queue management system at your business, please feel free to contact us through our Contact Us page or leave a comment in the comment box below and we will get in touch with you soon.

October 26, 2022

How Queue Management System Helps Maximizing the Efficiency?

Business in Dubai and all around the UAE are struggling with their customer flow management. The service industry is literally investing billions on customer satisfaction solutions all around the world. The customer satisfaction and customer happiness is crucial for the survival of service based businesses. Here in UAE, the competition is high, customers have a lot of choices to choose from. If a business failed to deliver a delighted experience the customers will explore other possibilities. The waiting experience will impact the customers’ perception about your business. If the queues are too long, waiting time is high and the queues are not managed effectively, the customers will have a very bad experience. The customer experience drives customer happiness and satisfaction. The customer satisfaction is considered to be a key to customer loyalty. Every business needs loyal customers, acquiring a new customer is 5 to 25 times more expensive then selling to an existing customers. That is why the customer loyalty is a key to long term sustainable growth and profitability.

In this blog we will discuss how a queue management system facilitates queuing process and improve customer journey by helping in maximizing the efficiency of the processes and performance of the employees.

Queue Management System Automates the Virtual Queues

One of the biggest advantage of a queue management system is that it automates the queues. Actually it creates virtual queue, which means the customers don’t have to be physically present in a line. They can wait anywhere in the waiting area while their turn will come like they are standing in the waiting line. The customers are served on the bases of their queue number, which is also managed virtually. When a customer or visitor arrived at the business, they are asked to sign-up to the queue. Usually this is done via an interactive self-service kiosk. The customer are provided with an intuitive user interface which support multiple languages and allow customers to choose the service they need. Then the queue management system automatically issue them a ticket as per their number, and sign them up for the relevant queue virtually. They don’t have to stand in a waiting line, they can wait in the waiting areas or designated spaces. When their turn comes, the queue management system make announcement on the large display screens in the premises, and also on the audio announcement system.

The customers are only required to opt for the service they need, rest of the entire queuing process is managed by the queue management system automatically. This can significantly improve the efficiency of the branch. Without the queue management system the customers and visitors have to wait in long queues, which cause a lot of problems and management issues. The business will have to assign more staff for queue management, even the service agent will have to work harder to manage the manual queues and to solve the problems. The customers and visitors keep complaining about several issues such as line jumpers, slow moving queues, poor management by staff, or biased or favoritism of staff, etc. Another common problem is that people don’t know which queue they should stand, and most of the time due to lack of knowledge they end up in wrong queues, sometimes people tend to jump into the line which they think is moving fast and cause problems. All these issues can significantly deteriorate the performance and efficiency of the entire branch.

Queue Management System Reduce Staff’s Workload

When the staff is distracted in managing queues, or listening to customers complaints they can’t focus on their primary tasks hence their performance and efficiency declined. Especially during the peak hours, the staff gets engaged in unnecessary work, which further deteriorate their performance and efficiency. There are a lot of factors that also impact the efficiency, such as the customers’ waiting experience, the resources management strategy, the staff behavior, and even the conditions in the waiting areas will directly or indirectly impact the efficiency. When staff is working heavy workload their behavior, their performance and service quality got impacted negatively. A queue management system automates almost all steps of customer journey, it lift all unnecessary work from the employees, which means the employee have only the most important tasks to do and very less things to worry about. This let them focus more on their primary tasks. On top of that when customer reach to the counter while they had a good waiting experience they are more cooperative and understanding which also help service agents to improve customer experience and ensures maximum performance and efficiency.

Queue Management System Automates the Entire Customer Journey

The automation is a great way to improve efficiency and productivity. A queue management system is a very capable tool, it has ability to completely automate the entire customer journey while improving customer experience and reducing employee workload which helps maximizing the efficiency. Usually businesses offer multiple services and have multiple service counters. Some counters and agents are exclusive for certain services, and there are some priority customers too. Some businesses also have stepped services which require a customer to go to several counters to complete a single service delivery.All these variables make queue management a bit more complex and difficult for the human staff. However, a queue management system comes with a powerful software engine which allow businesses to customize a lot of configurations and help them effectively implement their strategies. A queue management system can effectively automates the entire customer journey, which means from checking it to reaching to the service counter, all steps are automatically managed. This improves the customers flow and maximize the operational efficiency of the branch.

Queue Management System Improves Customer Satisfaction and Reduces Customer Churn

The customer churn is one of the biggest problem for any service based business. The customer churn means a customer arrived at the business, but left without making a transaction/purchase. This is majorly due to long queues and longer waiting time. The customer satisfaction is also declined when your customers will have to wait longer and they have bad waiting experience. In order to solve all those problems, the queue management system automates the customer journey, which significantly reduce the customer wait time. It keep customer engaged with in-built tools such as audio-announcements, live queuing information and facilitating communication among customers and the business by mobile apps, customer portals and online channels. The reduction is waiting time have direct impact on customer churn, less wait time, very less customer churn rate. Enhanced waiting experience not only help reducing churn rate, but it also help obtaining customer satisfaction. Happy and satisfied customers are a great asset to any business. They tend to be a good brand advocate and usually much more tolerance to the bad experiences. They do repeated business and can significantly boost the profitability. Efficiency is not just a quantitative aspect of queuing but it is also a measure of qualitative aspects.

Queue Management System Provides Real-time Performance Monitoring and Management

The queue management system consists of a core application which is a server side software. This enable the queue management system to update all the data on the server in real-time. The queue management system comes with several interfaces and dashboards, such as customer interface (kiosk, mobile apps, online portals, WhatsApp, etc.) and different dashboards for different users from the business, such as agent dashboard, administrative dashboard, etc. These dashboards allow the business to build a complete administrative hierarchy as per their internal processes. That is not all the administrative dashboards also provide real-time queuing updates and performance data. The branch managers can monitor the complete queuing process in real-time. This enables them to quickly respond to unexpected situations, help them identify the bottlenecks, and let them take action in time to quickly solve problems and it also provide them full information about the workload of each employee which let them evenly distribute work in case of unexpected increased flux of customers. If more branches are connected to the queue management system then the head office can have same control and monitoring capabilities over all connected branches. Which help boosting the performance and efficiency.

Queue Management System Provide Valuable Business Intelligence Data

The business intelligence data is a very vague term, it include a wide spectrum of statistical and analytical data long with VoC (voice of customer) or customer feedback data. That data help businesses understand various aspect of their queuing and several other internal processes and help them identify the areas of improvement. The business intelligence data can also be used to evaluate and measure the effectiveness of the strategies and polices. A queue management system have capability to capture data at each and every touch point during the customer journey. For example, the queue management system is capable of monitoring and recording the time a customer spent at each stage or step of customer journey, regardless of the complexity of the customer journey. It records analytical data of customer flow and help businesses understand various trends such as peak hours, peak days, daily footfall, customer churn, etc. The queue management system can also effectively monitor and measure several employee performance KPIs (key performance indicators). Which help managers understand the strengths and weaknesses of the employee, the same data can also help HR and it can also be used to setup training programs.

The VoC or customer feedback is also a very valuable data. A queue management system have in-built tools to collect customer feedback data. There are several benefits of linking the customer feedback and the queue management system. The biggest advantage is that it help facilitating the feedback processes, it minimize the customer efforts in providing customer feedback and can identify them using internal integration with customer database and service delivery tools. Which not only make the customer feedback quicker for the customer but also provide valuable customer details along with their feedback. The customer feedback data help businesses understand the liking, disliking, preferences, desires, and needs of the customers and it also help understanding various market trends. On the bases of customer feedback data and other business intelligence data businesses can easily draw new customer centric policies and build strategies to maximize the efficiency and performance. The business intelligence data also help businesses in evaluating their policies and strategies and provide complete historical data which help them in comparing efficiency and several other analysis. Ultimately this help businesses gradually maximize the efficiency and performance of the branch.

Conclusion

The service industry’s biggest problem is the effective queue management and satisfactory customer experience. The customer satisfaction is always a top priority, which is impossible without effective queue management. A queue management system can help businesses dealing with these problems. It improve the queuing processes and also help improving the productivity and efficiency of the staff and relevant business processes. Queue management system can completely automate the customer journey which streamline customer flow. It significantly reduce the customer wait time and allow them to wait comfortably without physically standing in the waiting lines. It also eliminates all traditional queuing problems and reduce the employee workload. When employee work under balanced workload their performance improved and the quality of service is also improved. This also help maximizing the efficiency and customer satisfaction. The customer satisfaction is crucial for business growth and profitability. It is 5 to 25 times less expensive to sell to an existing customer than acquiring a new customer.

The queue management system help effectively implement strategies and polices. It also collect valuable business intelligence data which help businesses understand the customers’ needs, desires, and trends. Businesses can also evaluate their internal processes and strategies which help them built more effective queuing strategies. RSI Concepts is a leading queue management system provider in Dubai, UAE. If you want to learn more about the subject, or if you want us to help you deploying a cost-effective tailor-made queue management system to maximize the efficiency. Please feel free to contact us through our Contact Us page or leave a comment in the comment box below and we will get in touch with you soon.

Check out this: Top 5 Performance Management Trends in 2022 – 2023

October 13, 2022

How to Implement a Queue Management System at an Airport?

Airports all around the world are famous for busy terminals, queue congestions, and longer wait times. Which is why passengers usually arrive hours earlier to their departure time. Another bigger problem is that the airports are expecting more passengers every passing month, especially during the peak seasons an airport is usually operating at more than its capacity. This requires the management to effectively utilize the given space and manage passenger flow more efficiently.However, the passenger satisfaction is also a biggest concern of the airport management. On top of that the airports are also responsible to ensure a smooth operations, disputes among the passengers, airlines, service staffs and other entities could impact the rating of the airport. The one thing that every passenger will have to go through is the security lines, boarding lines, and queues at different stages. Everything comes in between, if a passenger gets bad experience at a queue, then most probably they will end up having another bad interaction with another entity.

It is because of human nature, once we are annoyed, the same feelings could remain for some time, during that time if we interact with another service agent, we might not be more accepting and forgiving, and even some very small things could easily ruin our experience. One thing led to another, it is a kind of dominos effect, and one bad experience could impact all other interactions as well. That is why it is crucial for airports to have a proper queue management system and people counting tools to ensure a mother passenger flow. Furthermore the queue management system is a great tools to gather valuable business intelligence data. The data can provide insight to passenger flow and their behavior. Which will help the airport management to come up with better strategies and solutions to manage the passengers.

In this blog we will discuss how an airport should implement a modern queue management system solution to maximize their operational capabilities and while ensuring an exceptional customer experience for the passengers.

Queue Management System for the Airports

Typically a queue management system is a combination of software and hardware components. The software played a major part, however, the hardware needs depend on the situation and circumstances. The airports are not like any other ordinary service sector business. Unlike banks and hospitals, the airports doesn’t want passengers to go to a self-service kiosk or ticket dispensing unit to draw a ticket and then wait in the waiting areas or lobbies, as this could further complicate the management. However, for airports a virtual queue management system is an ideal option. The passengers can be provided remote communication channels such as mobile apps, SMS, WhatsApp and even online passenger portals. All the queuing information can be shared via these remote channels and the passengers can easily plan their visit to the airport. Moreover the management also need to analyze the crowed flow and chock points during all processes. For that an integrated people counting tool can significantly enhance the capabilities of a queue management system. Along with people counting module, the queue management system for airport also require an old-fashioned manual queuing solution to ensure maximum efficiency.

How to Implement an Efficient Queue Management System at Airport

For the airport the queuing management process is slightly different than the ordinary, there would be hardly any other business who will be receiving such a large footfall on daily bases. On top of that there are too many variables and things can get out of hand very quickly. Such as a few flights get delayed, a weather crises or any other reason which could cause huge crowd in lobbies, waiting areas and other parts of the airport. That is why it is crucial for the management to keep an eye on all such scenarios and learn from the past. The traditional people counting and queue management solutions are not capable of providing data intensive analytics which can help management get a better understanding of the passenger flow. Usually the passengers face long queues, at entrances, security check points, custom/immigration counters, and baggage drop or reclaim points, retail areas, and waiting lobbies, etc.

At such places and during the peak hours, it become very difficult for the management to ensure a smooth passenger flow. For that usually more staff is deployed and some airports also use self-service interactive information kiosks. A queue management system with people counting module can accurately identify the crowd formation, and it can also provide detailed information about how many more passengers are expected in a particular area in near future, and which areas can be made available to balance the passenger load in a certain section of the airport. All such features help management effectively manage the peak hours, and it also make them more read for unexpected situations. Apart from the queue management system and people counting, the physical queuing is also crucial. The airports should be equipped with the barriers, signs, belt barriers, guide pols, and queue management tools to manage and route the crowd manually to ensure smoother passenger flow even in crowded situations.

Virtual Queue Management System for Passengers

The virtual queue management system is a great tool to enhance customer experience. Airports can provide the queuing data along with the estimated time at each point to keep the passengers informed and updated. This allow passengers more freedom and flexibility to plan their visit. Hence there is no need to wait in the airport for hours. When all passengers start arriving closer to their flights, the crowd and congestion will automatically reduce. The passenger flow will become more efficient and there would be less passengers in the waiting areas. The airports can also issue e-tickets to passengers which can further reduce their wait time. The e-ticket allow passengers to arrive at the check-in counters at the very time their number comes, so there would be literally no queue at the counters. The people counting module is powered by AI (artificial intelligence) algorithms which enable queue management system to accurately measure the people at any location, and even it can also provide the heat map based on the people’s movement across different areas in the airports.

The queue management system software can related the people counting data with the queuing data from the past which enables it to accurately predict the wait time each passengers will have to face. The same information can be conveyed to the passengers as well. The queue management system for the airports comes with dedicated smartphone applications. The mobile apps allow passengers to monitor the queuing information in real-time and also enable a bidirectional communication channel between the passengers and the service staff. All the updates, notifications and alerts can be pushed through mobile apps, push-notifications and alerts at the mobile phone. Which ensures no passenger misses any important update. The SMS and email alerts can also be very helpful for passengers. These features help airports to effectively prevent any crowd formation or physical queues at the check-in counters. The queue management system can also be linked with the digital signage at the airport to provide live queuing details and any other data/information that can help passengers to move through the airport.

The airport management have two major problems, flight delays and unpleasant passenger experience at the airports. These two factors can have swear impact on the airport’s rating and it also repel passengers from the airport. If a passenger have at least two bad experiences at any particular airport they will try to avoid it at all costs. In fact passengers are willing to pay slightly more fair just to avoid the airports where they had bad experience. The flight delays happens, mostly due to slow moving passengers. Usually during peak hours, when a few flights arrived at the same time and a few are intended to depart during the same time slot, there could be huge flux of passengers at the airports. The virtual queuing features allow passengers to wait in the retail areas, entertainment areas, or anywhere else rather than standing in the long queues. Which can significantly enhance passenger experience. Smaller queues at the counters also help maximizing the performance of that staff as they can focus more on their primary tasks and there is no distraction usually common in manual queues.

Queue Management System Gather Valuable Business Intelligence Data

It is the business intelligence data that really makes a difference. The airport management need comprehensive analytical data to understand various trends and matrices of the passenger flow and it also help them understand and evaluate their performance. The queue management system and its AI based people counting tool gather valuable business intelligence data. It can accurately measure the number of passengers entering and leaving the airport along with their time spent in the airport. The system can also accurately measure the average time spent at each counter or process and provide all these details in a simple and easy-to-understand reporting format. The business intelligence data also help analyzing the staff performance. The passenger data can be used to estimate the expected passengers, and the airports can effectively implement various strategies to improve the passenger flow.

The queue management system data help management in decision making and strategy building processes with the ability to accurately predict the number of passengers at every check point or stop during the process and it can also monitor the average time spend at any passenger at any counter or process in the service. The queue management system also allow the staff and contractors to move through all counters without any delay to ensure a smooth operation. Furthermore the queue management system also provide management with in-built analytical tools and capabilities to configure automatic alerts and notification to alert the authorities and concerned staff to react to a possible crowd formation scenario. All these features are only possible due to the data collection and business intelligence gathering features of the queue management system. The airport management can integrate this data in their decision making and policy making processes to further improve the effectiveness of their strategies and policies over the time.

Conclusion

The airports are one of the busiest establishments with huge customer flux throughout the day and even night also. The world’s top ranking airports are all operating at more than their maximum capacity, however, even if an airport is operating at its limits, the peak hours and even peak seasons could be a problem for the airport management. That is why a queue management system can be a great help to ensure a smooth passenger flow. The airports also face difficulties in providing satisfactory passenger experience and frequent flight delays due to slow moving passengers is also very common. A queue management system equipped with right tools can be a great help for the airport management. The airport queue management systems are slightly different from the traditional digital queue management systems. Usually the virtual queuing is the preferred choice for the airports all around the world. The virtual queuing enable airports to significantly reduce the passenger waiting time and it can also be very helpful to establish an easy communication channel between the passengers and the airport staff.

Apart from virtual queuing the people counting features and the mobile apps can also increase the effectiveness and efficiency of the queue management system. RSI Concepts is a leading queue management system providers in Dubai, UAE. If you want to learn more about the subject or if you want us to help you building a tailor-made cost-efficient queue management solution, please feel free to contact us through our Contact Us page or leave a comment in the comment box below and we will get in touch with you soon.

Check out this: How to Reduce Software Development Cost in Dubai, UAE?

October 6, 2022

Waiting Line Problems and Solutions

All businesses face queuing and waiting line problems. In fact here in Dubai and all around the UAE the service based industry is struggling very hard to minimize waiting line problems. This is because the market is very competitive, people usually have a busy lifestyle and no wants to stand in waiting line for hours. Let us admit, we don’t want to wait in a queue even if we have time, and in case if someone had to reach somewhere or short on time, the waiting could get more frustrated. That is why the businesses invest huge number of resources and hard-earned profits into solutions that can solve their queuing problems.

No matter what service you offer there would be a time when you will have to deal with long queues. Extended waiting time could destroy customer experience, it cause stress and frustration which later also impact on the service. It is extremely harder to satisfy an already stressed or annoyed customer. That is why we have decided to write this blog to provide our audience and customers a basic understanding of the waiting line problems and how a digital queue management system can solve them.

What are common Waiting Line Problems?

The waiting lines doesn’t only impact your customers but they also cause frustration in your staff. Extended and longer wait time is one of the biggest and most harmful problem any service based business face with their waiting lines. The long waiting time cause stress and unrest among the customers and visitors, people tend to start line jumping, crossing one another, which results in verbal confrontations and dispute among the customers themselves as well as with the staff. Furthermore with poorly managed queues, people usually end up at wrong counters, which cause additional issues.

The long waiting line result in higher customer churn rate, when a customer leaves without getting service, they most likely will never return which cause business a great loss. The long waiting line put employees on their toes, everyone have to do multitasking in order to maintain the order and keep customers calm. Which put extra strain on employees and effect their efficiency and performance. Businesses will have to assign more employees to manage queues which increase their expense and further squeeze their profits.

The mismanaged queues and long waiting lines can directly or indirectly impact each and everything in an organization and impact their overall growth. Here is how a digital queue management system can not only solve their problems but it can also help businesses in improving customer experience, customer satisfaction, employee efficiency and productivity.

How a Digital Queue Management System can Solve Waiting Line Problems?

A digital queue management system is a technological solution to solve waiting line problems. It consists of two parts, the software and the hardware, these two can further divided into multiple categories on the bases of features and functionalities. A basic digital queue management system consists of the following components:

Queue Management System Software:

Queue Server Software/Application
Agent Interface
Administrative Dashboard and Control Panel
Customer Interface

Queue Management System Hardware:

Ticket Dispensing Kiosk/Printer
Audio Visual Announcement Tools
Digital Signage
Counter Displays/Plates

The operation is fairly simple. The queue management system is installed at the business premises. The server software/application could be hosted online, or at cloud on even in local in-premises data centers. The agent dashboard could be a well-crafted intuitive web-based interface which can be accessed by any computer with a web browser on it or it could be as simple as a push button. The ticket dispensing unit is usually an interactive self-service kiosk but a simpler ticket printer can be used at the reception to issue queuing tickets to the customers and visitors.

The audio visual announcements system consists of a speaker system and a display which are installed at strategic places within the premises. The counter displays or counter plates are used to assign number/names of the counters. The counter displays also allow displaying more useful information. Since the primary language here in UAE is Arabic and there is a huge expat population so having an Arabic queue management system, which supports both Arabic and English and even more languages can greatly improve customer satisfaction.

That is a simplest form of a digital queue management system. There is a wide range of all sorts and types of digital queue management system available in the market. Some follows a bit more traditional queue management methods and some are modernized and offer more value to customer experience. Here is how a digital queue management system can help eliminating the waiting line problems:

Queue Management System: Organizes Waiting Lines

The queue management system help organizing the waiting lines which itself can solve a lot of common waiting line problems. All the customers are required to get a ticket. Their ticket number corresponds to their turn in the queue. Moreover the queue management system can also ask customers to choose their desired service which prevent confusion and ambiguities. Since the ticket number is already assigned to everyone, so the line jumping is completely eliminated. Everyone will be served on their turn only no matter where they stand in the queue.

Usually when the customers are standing in waiting lines, they think that the line next to them might be moving quickly, which cause line jumping. However when the tickets are already given, then there is no point in jumping lines. Similarly when people are in waiting lines, they feel the staff is favoring someone, especially familiar customers, which cause unrest and stress and sometimes led to disputes between customers and the staff.

As a queue management system is a digital system and everyone knows that all the tickets are issued by a computer program which is unable to distinguish between different persons, so they don’t have any concerns about favoritism or unfair treatment. That is why the customers trust it and knows that everyone will be treated fairly. This make waiting line more organized and also help reducing the work of the staff who usually engaged in managing waiting line and solving problems. Moreover the businesses can also utilize the queue management system to segregate different customers on the bases of their required services, their priority levels and much more.

All businesses have different services and different priority levels for the customers. For example, usually at banks the retail customers and the corporate customers are served at different counters or service windows. Similarly for expecting mothers, people with special needs, or elderly people there could be different service counters and so on. The queue management system help organizing the waiting line according to the needs of the business.

Queue Management System: Reduce Customer Wait Time

One of the biggest advantage of a digital queue management system is that it has ability to significantly reduce the customer wait time. The customer wait time is single most influential factor in the waiting line and longer the wait time make your customers unhappy and in some cases very stressed. The longer wait time is also a major cause of the customer churn. The customers tend to leave when they feel they will have to wait for a very long time. This happens when the waiting lines are moving slowly, the queues are managed poorly, the staff is fully engaged with customers and the service agents are also busy in managing customer flow and solving other waiting line problems.

Which distract them and cause further delay in the service. All these things add up to the waiting time. Studies have shown that on an average a customer is only willing to wait for around 14 minutes, this is the maximum limit, for several other businesses the average tolerable wait time is even less than that.

More wait time means more stress and frustration, if a customer reach to the counter in a stressed mood, it would be hard for the service agent to satisfy them. A digital queue management system can solve all these problems. It can streamline customer flow and lift unnecessary work from the service agents and other staff. Which allow them to focus on their primary tasks. Thus the service agent can have a better interaction with the customers and they can also minimize the service delivery time. Furthermore the well-organized waiting lines and queues also help reducing the wait time and improve customer flow.

Smoother customer journey means better customer experience and higher customer satisfaction. Since most of the customer journey is managed by the automated queue management system this means there would be no delays, errors or complaints from the customer. The queue management system also ensures each customer arrive at the right counter and it can also support service agents in the service delivery process which maximize their performance. All these improved processes significantly reduce customer wait time and ensure a smoother and happier customer journey.

Queue Management System: Improves Customer Waiting Experience

Another most important aspect of customer satisfaction is their waiting experience. The human brain works in a very peculiar way. When we are waiting for something we feel like the time is passing slower than usual. When we are excited we feel like the time passes faster than usual. This phenomenon is called perceived time. In service industry the perceived time is always a problem for the managers. Even though a proper queue management system is in place, the average wait time is reduced and the service agent are performing well, still the customer complains for long wait time.

This is due to the fact that they started to get bored after just 8 to 10 minutes. For that the queue management system offers multiple solutions. There are large digital displays used with the queue management system to publish the queuing information. The same can be utilized to play multimedia content or adverts or anything interesting. This can distract them from the waiting and keep them engaged.

Usually a standard queue management system comes with in-built digital signage tools which allow the managers to push content on the signage screens in the waiting area. The screen can be divided into two or more sections to display the queuing information and the multimedia content side by side. Furthermore the audio announcement system also helps engaging the customers. For each ticket the audio announcement system announces the ticket number and corresponding counter number/name and this announcement is made in multiple languages, usually English and Arabic in Dubai and all around the UAE.

This also keep users distracted from waiting and increase their engagement. All these features help reducing the perceived wait time and improve customer’s waiting experience. The queue management system also comes with a smart software engine, which has capabilities to analyze the historical data and it can predict the expected wait time for each ticket based on the historic data and current queue status. Printing that time on the ticket is also helpful in reducing the perceived wait time and help improving customers’ waiting experience.

Queue Management System: Provides Valuable Business Intelligence Data

The modern businesses are heavily relying on data and information. The market trends, voice of customer, statistical data, performance data and such information are the backbone of the decision making process in the modern business environment. The waiting lines and the customer flow are one of the crucial factor for any service based business. It is extremely important to gather valuable business intelligence data from your queuing processes. A queue management system is a digital tool with an AI (Artificial Intelligence) based software. Its algorithms are programmed to collect data from each and every customer touch point and from all relevant internal business processes.

The queue management system records customer journey details such as average wait time, busy hours of the day, and busiest days of the week or month and so on. Such data helps manager to form strategies to effectively deal with the waiting line problems and help them in improving the queuing process. The queue management system can capture and provide data in real-time the branch managers, head-office or any other concerned person can have real-time access to the ongoing queuing processes from anywhere through dedicated dashboards.

The queue management system can also capture the wait time for each service and each priority level of the customers along with the service delivery time. The in-built analytical tools can provide full details of each individual process as well as average wait time and service time. The same kind of data can be captured for the service agents. This data provides a deeper insight to the queuing process and relevant staff work performance.

The managers can easily understand the strengths and weaknesses of their staff. For example, if a service agent performs well when delivering 5 out of 12 services and he/she slows down when working on the others, which mean he/she needs more training for the remaining services. The queue management system can also capture time between one service delivery and next customer call. Along with all these details a lot of the parameters are also captured and direct KPIs can be set and monitored for the performance.

The performance data helps the HR and the customer flow data helps the managers to build new strategies and plan resources accordingly to maximize the efficiency. Better resource planning, improved productivity and individual performance help businesses reduce the resources for the operational needs. Which help them reduce the expenses of the branch thus improve profitability. Satisfactory customer experience also help gaining their trust and drive customer loyalty which further add up to the profitability and growth.

The loyal customers are a precious asset for any business, it is 5 to 25 times less-expensive to sell to an existing customer than acquiring a new customer. The voice of customer or customer feedback collection capabilities also help businesses getting in-sight to the customers’ minds. Which help them understand customers’ liking/disliking, demands, needs, problems, and also help them in product development process. All this business intelligence data can significantly improve various internal processes and have huge impact on customer experience and customer happiness.

Queue Management System: Offers Virtual Queuing and Mobile Apps

Waiting line problems are not new for the service sector. Businesses are dealing with waiting line problems since the very beginning. However the market trends have been changed. The customer behavior and their expectations have changed drastically. Especially in the past decade, the technology have integrated far deeply to our daily lives. Now a days if you are living in Dubai or any other part of the UAE you must be utilizing some kind of technological solution to interact with businesses, organizations and even with government entities too. The UAE government specifically is very advanced comparing to other government in the region.

The UAE government is in a transition phase to replacing the traditional service practices with the modernized and digital e-Services. This is due to the advancements in the smartphones and their usability, these days the smartphones and mobile apps have become an essential part of our day-to-day activities. Whether it is communication, work or entertainment, the smartphones and mobile apps are helping us making our lives better. The queue management systems are no exception.

The queue management system mobile apps allow customers to utilize modernized queuing methods, which is more commonly known as virtual queuing. The virtual queuing is a modern and most efficient queuing method. It enables the customers and visitors to sign-up for virtual queues using remote channels and it has capabilities to completely eliminate the wait time. The customers and visitors can use queue management system mobile apps or any other remote channel such as SMS, Email, Call, Online Customer Portals, Appointment Booking Portals, WhatsApp, etc. to sign-up for the queue.

An e-ticket or digital ticket has been issued which act as the queue number and allow customers to sign-up for the queue without physically arriving at the branch or standing in the waiting lines. The queue management system also allow the customer service agents and staff to communicate with the customers via digital channels such as WhatsApp, Customer Portals, SMS, Email, In-app Alerts & Notifications and much more. The customers always get updated queuing information through their preferred communication channel along with the expect wait time.

This allow them to plan their visit as per their convenience and arrive only when their turn comes. The virtual queuing and queue management system mobile apps literally reduce the wait time to zero and offer a more personalized customer experience. No wait time or very low wait time in itself is a remarkable achievement. Furthermore the queue management system mobile apps and the online appointment booking portal also help customer gaining access to the valuable information which help them plan their visit more conveniently. Customer can view live queuing information at all branches, hence they can sign-up for the branch with less customers and so on and so forth.

The queue management system mobile apps also provide branch locator which allow customers to view real-time location maps and traffic updates and let them plan their visit according to their convenience. Such features can significantly improve customer experience and help businesses obtain higher levels of customer happiness and customer satisfaction. The virtual queuing also reduce the workload of the staff and help improving their performance too.

Conclusion

For any service sector the customer waiting lines are always a big challenge, especially when the footfall is high the customer waiting lines could drastically impact customer experience. A bad customer experience can repel your customers. Furthermore the businesses also have to allocate more resources to deal with the waiting line and queuing problems. A digital queue management system not only help businesses is solving all waiting line problems but it also add value to customer experience and raise the levels of customer satisfaction. The queue management system also help businesses optimize and improve staff efficiency and performance which also results in better customer experience. As it is a digital tool so it can effectively capture valuable business intelligence data which can be help businesses and management in decision making and strategy building processes.

The queue management system not only solve waiting line problems but it also help improving various internal processes and overall productivity of the service center. The virtual queuing, integration with third-party tools, mobile apps and such modern features help businesses and customers in many ways. Here in Dubai and all around the UAE there are many different types of queue management systems available in the market. It is crucial to choose an appropriate queue management system with the correct set of features to maximize your service center’s performance.

RSI Concepts is a leading queue management system provider in Dubai, UAE. If you want to learn more about waiting line problems and their solutions or if you want our help to deploy an effective and cost-efficient queue management system for your business, please feel free to contact us through our Contact Us page or leave a comment in the comment box below and we will get in touch with you soon.

Check out this: How Insurance Companies can Improve Customer Happiness with a Queue Management System?

September 14, 2022

How Insurance Companies can Improve Customer Happiness with a Queue Management System?

The Dubai and in fact the entire UAE is a business hub of the entire Middle East. The markets are growing rapidly attracting more businesses to the country. This raised the competition to very high and also results complete transformation of the business customer relationships. The global trends are also influencing the evolution of business practices in Dubai and all across the UAE. According to a several studies and market researches the 84% of the customers thinks the customer experience is equally important as the products/services are. The same have impacted the insurance market as well. Here in UAE the insurance market have grown a lot which also result in high competition, more products/services which have huge impact on the customer behavior and market trends. Now a days an average insurance customers have become more sophisticated, knowledgeable and demanding. Every business knows this very well, if they failed to meet customers’ expectations, they will lose them. That is why it is important for insurance companies to make strategies and take steps to improve customer happiness and satisfaction.

Not only the insurance companies, but every business needs customer happiness and customer satisfaction. The customer happiness drives customer loyalty, the customer loyalty helps businesses get more repeated business. It is almost 5 times to 25 times more expensive acquiring a new customer comparing to selling to an existing customer. On top of that the loyal customers are tend to be a good brand advocate, especially in the modern digital landscape businesses need good endorsements, rating and positive reviews from the customers to build stronger brand image. That is why businesses have started putting customers at the center of all their strategies and goals. Because this is the key to long term success. Now when it comes to customer happiness at insurance companies the biggest impact is from the customer experience at the branch or office. The main factor in customer experience are customer wait time at branch, staff performance and service quality. Which is why a queue management system is the best solution to maximize customer experience and to achieve higher customer happiness. In this blog we will discuss how a queue management system can improve customer happiness and customer satisfaction.

How Queue Management System Improves Customer Happiness?

A queue management system consists of two parts one is software side and the other is hardware side. The software could have multiple features or accessories and the hardware side can also have multiple accessories, add-ons and features. A standard queue management system have a ticket dispensing unit, which is usually an interactive kiosk, from where the customers can sign-up for the queue. The queues are managed automatically by the queue management system (QMS). The QMS also have a digital signage and an in-built audio-visual announcement module. All modern queue management systems comes with a large digital signage screen, which are placed strategically in the waiting areas to provide live queuing information to the customers waiting in the queue. The queuing solutions are digital tools and are very capable in collecting valuable business intelligence data which help businesses in further analyzing their current strategies and policies and let fine tune them in future. The insurance companies can significantly improve customer experience by deploying an efficient queue management system to ensure the maximum customer happiness and customer satisfaction.

Insurance Companies can Improve Customer Waiting Time with a Queue Management System

For any service based business the crowded service centers and angry customers are the worst nightmare. The insurance companies and businesses are also no exception. The unmanaged queues or manual queuing, crowded waiting areas, and employees working under immense pressure are the absolute customer happiness killer. The very first thing an insurance company needs is to streamline its customer flow and to manage its queues more efficiently. This can’t be achieved with manual queuing, no matter how well trained staff you have or how many resources you allocate to manage the queues, the manual queues are prone to disputes, complaints, stress and dissatisfaction. A queue management system digitalize the queuing process and automate queue management. It allow customers to sign-up from an interactive self-service ticket dispensing kiosk which doesn’t require any staff help or supervision. As customers knows the queues are managed by the computerized system, hence they don’t complain much as they know the staff have no control over the process. This help businesses minimizing customer complaints too.

Furthermore the queue management system is a very capable tool, it has in-built AI (artificial intelligence) based smart algorithm which can manage the entire customer journey automatically as per the business’s policy. For example, the customers are asked to select their required service at the self-service ticket dispensing kiosk, at that time the system put them in the most relevant and quickest queue. That is not all, the queue management system can also reroute customers if needed. The customers are only given a ticket number, and the announcements are made on the large digital signage and audio announcement system. Which means that the customers are assigned the counter only when their turn came. Hence the queue management system have full control over managing the customers and their queues. This allow the system to intelligently manage queues, and on the bases of real-time data it can take decisions which allow it to maximize the performance and minimize the customer wait time. When the customer wait time is reduced it automatically reduce the level of stress and discomfort a customer endures during the customer journey and help increasing customer happiness.

Insurance Companies can Improve Customer Experience with a Queue Management System

As the queue management system can streamline customer flow and ensures the minimum wait time by improving queuing process and performance, the customer experience automatically get improved. With manual queuing the customers have complaints about management, poorly organized waiting lines, line jumpers, staff favoritism, and much more. However, with the queue management system all this can be prevented, and the customers never think anything like that as they know the queues and customer flow is managed by automatic program. This significantly improve their experience and give them a sense of trust. Furthermore a queue management system help insurance companies to improve their queuing efficiency during the busy work hours as well and provide them data which help them prepare for such scenarios. Collectively these all things help improving customer experience. Furthermore another essential component of the queue management system, the digital signage screens also help improving customer wait experience. When we wait we feel boredom, we feel stuck in the situation and this results in stress and anxiety.

A queue management system on the other hand can help businesses dealing with all such problems. As it has capability to automatically manage the customer flow it reduce a lot of wait time. Furthermore the queue management system have several features that keep customers and visitors engaged while they are waiting and reduce their stress. When we are waiting and bored at the same time, the time feels slower. It is because our brain perceived it that way. For example when we are waiting in a line the time feels more but when we are watching out favorite series on Netflix the same amount of time passes so quickly. This is just our brain that is tricking us into feeling more or less time. This is what is called the perceived time, and it pretty much depends on our state of mind. The queue management system can significantly improve it. For example, the digital signage displays which are installed strategically on places where everyone in the waiting room can at least view one always. This means the displays will get more attentions, the queue management system allow businesses to leverage this attention by playing multimedia content, advertisements or marketing materials which keep customers busy and distracted from the wait time.

The continuous announcements on the digital signage also keep customers busy, furthermore the multi-lingual audio announcement system also keep announcing upcoming tickets which also attract customers’ attentions. When there are so many things to keep the customers distracted from the wait time, they feel less bored, their stress is gone and the perceived wait time also reduced. That is significant, and it have huge impact on customer experience. Customers feel less stressed which increase their tolerance toward wait time. When customers reach to the counter with less stress at their mind or in a comfortable state of mind, they are more understanding and it also make it easier for the service agent to satisfy them comparing to the customer who is reaching at the counter already annoyed, stressed and anxious.

Insurance Companies can Improve Interaction of Customers and the Service Agents with a Queue Management System

Since the customer sign-ups, customer flow and entire queuing operation is managed by the queue management system, the employees and staff doesn’t have to focus on any of it. They don’t have to face a lot of complaints and angry customers. That is not all, a queue management system is a very capable tool. When it is integrated with the central information center or other relevant databases it can offer innovative features to help service agents with the actual service delivery process as well. This can be achieved by several ways, for example, the self-service interactive kiosk is already taking basic information about the requirements, hence the service agents knows clearly which next service they will be dealing with. They can prepare for it accordingly and save some time while the customer is coming to them after the announcement. Furthermore when the customer arrives at the counter, the service agent have enough time to communicate with them. As the service agents are not being dragged in the queue management process, so they have a lot of time to focus on their primary tasks, the system enable them to perform pre-service activities in-time which left them with more time with the customer, this can significantly improve customer experience and customer happiness.

Insurance Companies can Improve Various Business Processes with a Queue Management System

One of the biggest advantage of a queue management system is that it help businesses to improve several internal processes. The queue management system improves the customer experience throughout the entire customer journey. It help improving interaction at all touch points. One of the biggest problem that insurance companies in Dubai and all around the UAE face is the wait time and crowd formation at the branches. The queue management system not only help preventing these problems but also provide features to effectively deal with such situations. The queue management system Furthermore the queue management system can be integrated with third-party enterprise tools, software and systems which let businesses leverage the automation and digitalization to improve several internal business processes. The queue management system can fetch and push data to any other connected system in real-time which means all the relevant personas, departments will get instant update. The queue management system can also capture data from each and every touch point in the customer journey and is also a very capable of collecting customer feedback data. It help service delivery process as well and help service agents in pre-service and post-service activities as well. With integration capabilities business can also include innovative feature to further improve their internal processes.

Insurance Companies can Integrate Appointment Booking System and Customer Portals with the Queue Management System

The queue management system can be integrated with a separate appointment booking system as well as it can also provide a dedicated online module for the appointment booking management features. Insurance companies in Dubai and all around the UAE usually doesn’t utilize an appointment booking system, mostly they rely on traditional appointment booking methods such as by email or phone call, etc. However, the appointment booking system can help them improve user experience as well as it also help reducing the workload of the staff. As everything is done via an online appointment booking module or customer portal and everything is automated, so no need to assign any additional staff for these tasks. The appointment booking system or customer portal when integrated with the queue management system it can provide additional information which help the customers to book the most convenient slot for their visit. The queue management system capture data which help it to push certain information to the appointment booking system or customer portal such as current queue status, expected number of customers in any slot of time, it highlights busy hours, days, and help customers choose the most appropriate time to visit. The customers can plant their trip accordingly which means they don’t have to wait much. Such features help improving customer experience and raise their happiness and satisfaction.

Insurance Companies can Offer Virtual Queuing with a Modern Queue Management System

All modern queue management systems offer features for virtual queuing. The virtual queuing is not as that new, in fact it is present since many years now, however business in Dubai and all around the UAE have recently started adopting this technology. Especially during and after the pandemic in 2020. The biggest advantage of virtual queuing is that it allow businesses to manage the queues in a way that each customer can be served instantly, hence there is literally no wait time. Furthermore insurance companies can utilize virtual queuing to control the number of customers and manage the workload accordingly. The virtual queuing offers several remote methods to allow customers and visitors to sign-up, such as smartphone applications, online appointment booking system/customer portals, SMS, email, QR Codes based links, call, etc. The customers can utilize any available channel to sign-up for the virtual queues. They don’t have to physically present in the queues, in fact all the queues are managed virtually. This means they are also not required to come earlier than their turn. Hence the customer wait time can be reduced to literally none. When the customers get instant service as they arrive, they feel happier and it is easier for the service agent to satisfy the already happy customers.

The virtual queuing also allow the insurance companies to effectively manage the customer flow and queues as per their branch’s capacity, hence there will be no extra visitors, as all will be given a time slot in which their term is expected, hence the number of customers in the waiting areas can be reduced significantly. When there are no much customers in the waiting area, the business doesn’t have to assign much resources, and the staff also felt less workload. This motivate your staff and result in better service quality and customer experience. Furthermore the customers and visitors are always informed using multiple communication channels and some of them also allow the service agent to communicate with the customer. This ensures no customers misses any update, alert or notification. If anything unexpected happens, the service agents can instantly inform the customers and visitors about any change to prevent any inconvenience. The virtual queuing help businesses effectively manage their footfall and customer flow with more control and convenience. The queue management system mobile app is also a very useful tool to maximize customer experience. The customers can sign-up for the queue on-the-go, they can get real-time queuing updates, notifications and alerts in the mobile app. They can also communicate with the service agents and they can submit their feedback too.

The mobile app can provide branch locator functionality which provide users with all available branch details along with navigation capabilities via Google Maps or any other navigation application on their smartphone. The list goes on and on. The virtual queuing is a modern form of queue management systems and it offers great features to maximize performance, customer experience, and customer happiness.

Insurance Companies can Collect Valuable Business Intelligence Data with a Queue Management System

The queue management system comes with an intelligent software which is very capable of collecting business intelligence data. It can help businesses capture the statistical and analytical data from each and every touch point and enable them to utilize that data to assess and improve their on-going strategies and to make plans for future. The queue management system can capture a variety of details about the customer journey, such as which service(s) is most popular, which day or time get the most footfall, what are the least busy hours/days, what service agent is serving most customers, what is average customer wait time, average service time and even the quality of service and experience through integrated customer feedback module. The queue management system can accurately capture a variety of employee performance KPIs and other performance data which help the management and HR to identify the areas of improvement and rectify the problems. The queue management system is capable of capturing the complete customer persona and also behavioral data which help insurance companies understand their customers and also allow them to collect direct feedback from the customers.

All this data is called business intelligence data and it help management in many ways, it let them make informed decisions, enable them to do better resource planning and management, help them to understand the customer’s needs, expectations, problems and market trends and much more. The modern market landscape is formed by the influence of the digital and cyber technologies. Now a days the businesses heavily rely on the data. The business intelligence data help businesses understand their internal processes and their efficacy, and also enable them to identify the problems and obstacles for both the customers and the employees. Such information is vital for strategy building and planning. If a business is proactively collecting business intelligence data and utilizing it properly only then they could be able to achieve their goals. The ability to collect customer feedback also help insurance companies in product development and help them understand the market trends, customers’ demands and needs. A good queue management system not just collect business intelligence data but it also help businesses to analyze it and generate actionable reports in any required format so these reports can be shared with decision makers, higher management and stakeholders. Business intelligence data can provide a great competitive advantage to the insurance companies.

Conclusion

Here in Dubai and all around the UAE the competition among insurance industry is very high. The customers are also very savvy and demanding. This means that if an insurance company wants to sustain growth and profitability they must have to ensure customer satisfaction and customer happiness. The customer happiness is crucial for any business but in the current market scenarios the insurance companies need a better customer happiness strategy, as the customers also have a lot of options available. Furthermore the studies have revealed that 84% of the customers think the experience matters a lot along with the quality of the product or service. That is why the businesses should seriously invest in customer experience management strategies. A queue management system is a perfect tool to maximize customer experience, increase customer happiness, evaluate and improve your business strategies and processes and collect other valuable business intelligence data. RSI Concepts is a leading queue management system provider in Dubai, UAE. If you want to learn more about the subject or if you want us to help you with a tailor-made queue management system, please feel free to contact us through our Contact Us page or leave a comment in the comment box below and we will get in touch with you soon.

Check out this: Which one is better Standalone VS Integrated Software?

August 26, 2022

Why do Schools Need Queue Management?

Here in Dubai and all around the UAE the schools, colleges, universities and other educational establishments are far advanced and technologically superior comparing to other regions of Gulf and MENA. The government and education ministries are proactively taking measures to improve the educational system of the country. The schools themselves are eager to improve the environment to promote education and healthy growth of the pupils. However, attending classes and working on assignments is not the only task a student will have to do at school, college or university, in fact the student might have to deal with several other matters too. For all such matters, related to admission, accounts, sports and other offices, the students usually visit the front office of any such department, where they are served. Usually these departments and offices doesn’t have any queue management, it would be just a first come first served based service operations which means mostly the queue are not managed or managed manually. The schools and other educational establishment must use a digital queue management system to save time of the students and to improve service quality.

Manual queue management or poorly managed queues not only make it complicated but also result in longer wait time. Which put extra strain on your students and the staff as well. Students have limited time in the day, if they will have to visit any office or department to avail a service or for any other matter, they might have to take permission from their teachers to skip the class or else they will have to do it in their free period or spare time, which is always very short. However, this could make them more anxious and it is hard to deliver a satisfactory service to anxious customers. Sometimes the student might have to leave midway due to any important class or other activity, which means they will have to visit again later. On top of that due to poorly managed queues, the service staff might also have to work double, or even more to manage everything, which make them unsatisfied too and results in poor quality service. Such scenarios not only cause issues for the students but also damage school’s reputation and eventually parent and students both could get fed up and they might move to another school as well.

Let us see how a digital queue management system can solve a lot of problems and improve the service quality.

Which Departments at a School can Benefits from a Queue Management System?

Here in Dubai and all around the UAE the educational system is very advanced and modernized, it is designed to meet all international standards and it is far superior then other MENA regions. In schools, collages, and educational establishments the queues are not only common in admission offices or student offices, in fact there are several other places where queues can form. The biggest problem is overlapping schedules which made it difficult for students, teachers and faculty members to manage several activities. Here is a generic list of most common functions form a standard school in UAE which can benefit from a digital queue management system:

Admission Offices
Student Affairsand Sport Offices
Testing Centers and Facilities
Study Rooms and Libraries
Accounts and Financial Aid Offices
Computer and Science Labs
Dining, Presentation and Conference Halls
Student Success Offices

These are just the few most commonly found sections and departments of a school however, there could be several more departments where a centralized queue management system can be implemented to facilitate the visitors and to maximize the performance of the department as well.

Queue Management System Reduce Waiting Time

Whenever someone talk about a queue management system the waiting time or wait time is one of the most beneficial advantage of it. In case of schools, colleges, universities and other education institutions the students are already occupied with very busy schedule, whether it is back to back lectures, labs, home works, or any other activity the schools can be very time consuming and tiresome. The last thing any student wants is to end up in a long queue without knowing how much time it will take. On top of that the pressure of next activity/task could make student anxious and stressed out. This results in poor experience. The staff also have to do additional work while manually managing the queues, which can distract them form their primary tasks and results in delays and longer time for the service delivery. However, a queue management system can streamline the student flow and automate the journey, which significantly reduce the wait time. The staff can also focus on their primary tasks and expedite the service delivery process. Overall all these benefits lead to a very quicker and smoother service delivery.

Queue Management System Improve Service Quality

With the aid of a queue management system the schools, colleges, universities and other educational institutes can significantly improve their service quality. The queue management system automates the student flow and various student/customer journey steps which not only reduce the overall wait time but also help staff focus more on their primary tasks. When the students are served immediately or relatively quickly the stress due to wait factor can be significantly minimized, which help students get more time to communicate with the staff. Since the staff also don’t have to focus on queuing or any other task, they can also give more time to students and focus better on their problems. This have huge impact on service quality and help management improve service quality and student/customer experience. Furthermore the queue management systems also collect data and monitor staff performance which help management to utilize resources more effectively and help them improve the performance of the department.

Queue Management System Improve Student Experience

Another main cause of building stress and discomfort among students is the experience they are getting. It doesn’t matter if it is student enrollment and admission department or if it is student affairs office, the student experience matters equally across all functions. Students can have a variety of different needs and quires some of them can be straightforward and some can be complex. Usually with the manual queues, the school management have appoint a main reception with one or two staff. Who are the very first interaction with the students, students will have to form queues to reach to the counter or reception. Then they ask some basic questions about their needs and direct them to the correct person to assist them further. However, this could be a very time consuming tasks. However, with the help of a queue management system the students can be provided with a ticket dispensing kiosk which provides an intuitive UI (user interface) and allow students to interact with the system with a touch screen.

The students can choose the right options and they can also answers some questions to further clarify their need. This way the queue management system can automatically route each student to the right department. This not only improve student flow but it also help the staff to improve their service quality and offer a better solution to the student’s needs. The queue management systems can take decisions in real-time and also help school management in implementing their strategies and policies. All these feature help improving the student experience and also improve the service quality.

Queue Management System Offers Better Control and Monitoring

The biggest advantage of any digital solution is that it can capture a lot of valuable business intelligence data. Control and monitoring are the two key aspects of better management. If a school want to improve its internal business processes or any other business wants to make improvements they need to be able to identify the area of improvement and gain more control over internal processes and all the mechanics that is impacting on that particular subject. For instance if the school management wants to improve the student enrollment and admission department, they first will have to be able to gain better control and ability to move things from their organic way to according to their strategy. This can only be achieved if the school management is capable of closely monitoring each and every moving part that is involved in the targeted business process.

A queue management system is a very capable tool which can collect system usage stats and analytical data from each and every touch point of the student/customer journey. Which makes it a great companion for the management who wants to keep improving their performance and efficiency. The queue management collects queuing data and staff performance KPIs to provide management a deeper insight to their queuing process. For example, average and individual waiting time, service delivery time, employee performance such as average and each service time, pre-service preparation time, post-service tasks, busy hours, busy days, etc. Such data help management understand the queuing process and identify the areas of improvements. This way the management can get highly accurate and actionable reports which can be incorporated in the policy making and strategy building process to achieve the performance goals.

The management can also effectively utilize resources at their full potential with such information which help them optimize performance. The performance management enable a business to improve productivity, reduce cost, and maximize efficiency.

Mobile Queuing and Virtual Queuing can Have Huge Impact on Student Satisfaction

Schools, colleges, universities and other educational establishment can leverage the modern technologies to further improve their queuing processes. For example, the mobile queuing and virtual queuing are two modern and most effective features of a queue management system. These days the smartphones have become an essential for everyone, whether students, professionals or parents. Here in Dubai and all around the UAE almost 99% of population is using mobile phones. People tend to spend hours on their smartphones, this is what compelled businesses to focus more on smartphone based interactions and facilitate their customers by offering them mobile phone portals, responsive websites, and smartphone applications. Schools can utilize queue management system smartphone applications, SMS, online student/parent portals, website appointment booking and such digital channels to allow the students and parents to utilize virtual queuing to save more time.

The virtual queuing allow students and parent to sign-up remotely for the queue, instead of coming at the relevant office and wait in the long queues, they can sign-up remotely and get notified when their turn come.The queue management system allow several digital channels to sign-up for the queues, it keep informing the students, parents and visitors about the on-going queuing and send them automated alerts and notifications to inform them about their turn. This help them to arrive only at the time of their turn hence the wait time can be reduced to absolutely none. No need to stand in long lines, or spare hours to get a simple service or paperwork, everyone get served instantly as they arrived, so no chances of crowd, congestion or the problems inherited by a manual queuing. Furthermore it significantly improve staff performance. When the staff worked under a balanced workload their morale and motivation rise and they tend to perform better. Hence schools can significantly improve their queuing process.

How Poor Queue Management is Impacting Schools and Students in Dubai, UAE?

The long queues and frequent complaints about waiting or poor quality service will eventually push your students out of the school. Parents who are sending their kids in a school, college or university are expecting from the educational establishments to provide high quality service and a better environment where the students stay focused on their studies and healthy activities rather wasting time in waiting lines and complaining about the staff for poor service. Students might not file an official complaint to the administration, especially the youngsters, but they tend to discuss everything with their parents. Which led them to believe that the school might not be treating them well and raise concerns about the education quality as well. This could be very harmful for any school, once your reputation is damaged it take tremendous efforts to repair it and build a trusted name again. Here in Dubai and all other cities of UAE mostly the school districts are separate, where usually 5 to 10 schools are available and in some cases even more. It is a lot easier for students and parents to switch school. So, poor queue management could have long term impact on a school and its growth.

Moreover when schools, colleges, universities and educational establishment doesn’t focus on their queuing processes and student journey. It also impact the students and their performance too. If you think from a student’s prospective the long wait time can build stress, could also cause them to skip classes or other activities which can have long lasting bad impact. Eventually the students also get tired of such things and start considering changing the school. In the modern world of social media, students tend to post about their schools and educational institutes over the social media and internet. Which is also an important aspect of branding and brand image. Moreover the schools usually think that the admission and student enrollment is once-a-year activity, so it might not have any impact. However, that is not true, the student admission whether schools, colleges, universities or any other educational institute, it is very critical because it is the very first interaction for new comers. If a school fails to build a good first impression, then they might lose the student which can have long term impact on the business as well.

See More: Comparison between COTS and Custom Software Development

Conclusion

Schools, colleges, universities and educational establishments tend to invest huge in improving their education quality and facilitating the students but they often neglect the queue management which is a crucial part of student experience and have huge impact on the brand image and reputation. Poor queue management can impact students and portray a bad image of the institution. Especially for the admission and parents interaction can have very negative impact on the business if the schools don’t proactively improve their queuing processes and queue management. Let us just admit, no one likes long waiting lines, for example if you keep waiting for long time at a bank, a time will come when you will think about changing your bank just because of this inconvenience and bad service experience. Same is the case for the schools, colleges, universities and educational institutions. That is why schools must have to adopt to modern queuing processes and technologies to keep students and parents satisfied. The queue management systems also help schools to improve the staff efficiency. Smart resource management help optimizing cost and improving productivity.

A queue management system can have huge impact on your internal processes, staff productivity, student/parent experience and more importantly brand name and reputation. RSI Concepts is a leading queue management system provider in Dubai, UAE. If you want to learn more about the subject or if you want us to help you school, college, university or educational institute to improve their queuing process, please feel free to contact us through our Contact Us page or leave a comment in the comment box below and we will get in touch with you soon.

Check out this: How to Reduce Queues in Banks?

August 11, 2022

How to Reduce Queues in Banks?

Here in Dubai and all around the UAE the banks have exceptionally higher standards and service quality comparing to the other countries of the region. In fact the entire service based industry in the country is considered to be the best in the entire MENA region. The overall infrastructure of the banking industry is very high-tech and advanced, however, the queue management is one of the most overlooked part of the banking sector. The queue management systems are very common, in fact almost every branch of every bank would have some kind of digital queue management system. Most of the time banks and other businesses don’t fully understand the queue management systems. Usually business owners and bank managers think that the queue management system is just a tool to improve customer flow and minimize the wait time. But in reality a queue management system is much more than that. In this blog we will briefly discuss what a queue management system is, how it can help to reduce the queues and what other benefits a bank can get from a queue management system.

A queue management system is a combination of intelligent software and some hardware components. The software is basically a server which hosts all the intelligent algorithms, source codes and various user dashboards. The hardware is mainly used to interact with the customers. In a simple queue management system setup the first customer interaction happens on an interactive kiosk machine which take some basic information and dispense a ticket bearing their number in queue and also estimated time to their turn. Then there could be several digital signage displays who continuously display the live queuing information and also used for customer calling. The ticket numbers are announced on the signage as well as via an integrated audio system which is installed all over the place. Modern queue management systems also have customer feedback collection tablet or small screens which are usually placed at the counters. That is how a basic queue management system works. However, there are a lot more features that can be added to maximize the efficiency and to improve customer experience. The primary goal of a queue management system is to reduce the queues at the bank branch to minimize the customer wait time and to streamline the customer flow.

Queue Management System Reduces Customer Wait Time

The prolonged customer wait time can destroy their experience and make them unhappy. Long wait time means slow customer flow and slower service delivery, which results in long queues and crowd formation at the bank. A queue management system allows banks to digitally and autonomously manage their queues and customer flow which help reducing the customer wait time and prevent crowd formation to reduce the queues in banks. A bank offers several services and it have several counters to enhance customer experience and to improve service delivery. Usually in banks the average customer wait time is almost 20 minutes and in some cases it can reach up to 40 minutes and beyond. No one wants to wait that long, this makes customer unhappy and eventually a bank can lose its valuable customers due to poorly organized customer flow and queues. A queue management system have in-built AI (artificial intelligence) powered software and intelligent algorithms which makes it able to effectively manage the queues to minimize the wait time.

A queue management system can collect customer information and other required details about the service they need and it can route them through the shortest possible customer journey. The queue management system can perform several analysis and take decisions in real-time to maximize the bank branch’s efficiency and performance. For example, the queue management system can recognize the dedicated counters for certain services and it can automatically route the customers to the most relevant counter to ensure they instantly get served. The queue management system can also help service agents to prepare for the service delivery by informing them in advance about the next service and it is also capable of pulling up the required information from other connected systems to facilitate the service delivery process. Such features can significantly decrease the customer wait time. When the customers have to wait less, they are directed towards the right counter and the service agent also take less time to deliver the service, the overall wait time for every customer gets reduced. Less wait time means smaller queues and less chances of crowd formation.

Queue Management System Automates and Optimize Customer Flow

Smart management of customer flow and customer routing is a key to reduce wait time and to enhance customer experience. The queue management system can offer a variety of features and automation options to allow the bank manager to automate the customer routing and customer flow based on their policy and strategy. Furthermore it is also capable of automatically managing the customer flow based on the real-time data it collects from various touch points. Bank manager can leverage the customization to further improve the efficiency. The queue management system can take customer information or the information of the service they are requesting for. This information can be used to set the route of the customer, for example, if a customer needs Service A which is offered by the counters 1, 4, 7 and 11. Then the queue management system will automatically monitor all these counters and it will direct customer to the immediately available counter. This can save a lot of time and it improves customer flow.

Some services require customers to visit multiple counters for full service delivery. Those kind of services are called stepped services. The queue management system can automatically manage customer flow between different counters and ensures each customer reached to the most quickly available counter to avoid any time delays and idle counter time. Which can also save a lot of time and reduce the overall customer wait time. The queue management system can also monitor the employee performance in real-time. It can detect which employee is taking how much time for a single service delivery and which employees are best at delivering which services, this data is analyzed by the in-built smart algorithms and accordingly the queue management system keep routing customers through the most efficient route. Furthermore there are always some exclusive customers such as corporate customers, VIPs, Premium Account Holders, and customers with special needs. A queue management system can also effectively manage the flow of such customers to enhance their experience.

Queue Management System Improves Employee Performance

Employee performance is a crucial part of the queuing process. If the employee will perform well they will be able to serve more customers in a single shift. This also means that the average customer wait time will be reduced. For example if an average service delivery time is 10 minutes and the same employee start taking 11 minutes for the same service and if you have 20 customers ahead of you, your wait time will be increased by 20 minutes. That is why the employee performance is a crucial part of queuing process. With poorly managed queues and traditional service delivery methods the average service delivery time is very high therefore the employees can’t delivery high performance. However with the queue management system a lot of business processes can be digitalized and automation further improve the efficiency of the internal business processes. For example the queues and the customer flow is managed automatically by the queue management system hence the employees don’t have to spend time on queue management.

Since a lot of steps can be automated with the help of a queue management system the employee get more time to focus on their primary tasks which increase their performance. Furthermore the queue management system can also provide additional information about the customers and their needs even before they reach to the counter. This helps service agents in preparing for the upcoming service and save a lot of time. A queue management system can also be linked/integrated with other organizational systems and tool or with the central information center which enables queue management system to automate certain service delivery processes. If the queue management system have access to the other systems and databases it can also pull the required data and information for the service before even the customer arrives at the counter, and help service agent in quicker service delivery. The quick service delivery significantly improve employee performance and make them able to deal with more customers in a single shift.

The queue management system help reducing customer wait time, it facilitates service delivery process and help service agents to deliver more qualitative and quantitative work. The queue management system frees employees from unnecessary work and allow them to focus on their primary tasks. Which not only make the employee comfortable and happy but it also help them perform better. The queue management system can monitor and capture various employee performance KPIs which help employees which can be used for self-assessment and also by the HR to create employee development and training program to further maximize the employee performance over the time.

Queue Management System offers Virtual Queuing

One of the most modern and most effective way to reduce queues in banks is the virtual queuing. The virtual queuing have gained huge momentum in the market since past 2, 3 years. The virtual queuing is embraced by various industry sectors in Dubai and all across UAE. Basically the virtual queuing allow customers and visitors to use mobile channels to sign-up remotely for the virtual queues. It means the customer doesn’t have to physically be there in order to secure their position in the queue. Furthermore the virtual queuing can utilize multiple digital communication channels to keep the user updated and informed about the ongoing queuing activities. This allows the customers to arrive only at the time when their turn will come and prevent any congestion or long queues at the bank. The virtual queuing offers multiple sign-up channels which make process simpler and convenient for the customers and it also offer real-time updates and alerts so no customer misses their turn.This way banks can significantly reduce queues at the branch.

The virtual queuing can offer multiple innovative features which not only help reducing customer wait time and queues but also help improving customer experience. The customers can easily sign-up using customer portals, online/website, mobile application, appointment booking portals, SMS, emails, phone calls, QR Code and many more. Furthermore the virtual queue management system also provide detailed information in mobile app, appointment booking module and other channels which help customers plan their visit as per their convenience. The customers can view the peak hours, expected wait time at any hour, day or date based on the historical data collected by the queue management system. The can also use mobile apps and online portals for branch navigation. This allow them comparing multiple branches in reach and let them chose the one with the lowest wait time. Hence the customer can plan their visit with more freedom. Since the customers are instantly served when they arrive, this prevent crowd formation and queuing issues at the bank branch. It also help improving employee performance and enable branch managers to smartly utilize resources for maximum efficiency.

Queue Management System Collects Business Intelligence Data

Modern problems need modern solutions. There was a time when businesses and customers are not as that concerned about the wait time, in fact a long waiting line with first come first serve queuing was enough to gain higher levels of customer satisfaction. However, world have changed now, especially Dubai and other cities in UAE are some of the most modernized societies in the entire GCC. The information technology is deeply rooted into a business success. This means the data and information are the most crucial aspects of a successful strategy. The queue management system is one of the most effective tools to collect valuable business intelligence data and deeper understanding of customers and their preferences. A queue management system can collect statistical and analytical data from each and every touch point of the customer journey and in addition to that it can also collect customer feedback data, employee performance data and offers various other information. The data can be analyzed with in-built analytical tools and bank manager can easily extract actionable reports from this data which help understanding the customers, their preferences, liking/disliking and much more. Such information can be very helpful in building new strategies and evaluating various business processes.

Conclusion

Let us admit no one likes waiting in long queues, and we all want instant service from our beloved businesses and brands. When it comes to the banks, the queue management and crowd prevention is some of the most important tasks. Actually everything revolves around the customers, and customers can only satisfied when a business meets their expectations and facilitates their interaction. That is why the queue management systems are used, they not only streamline the customer flow but also help improving performance and collect valuable business intelligence data. The virtual queuing is one of the most effective strategy to reduce queues in the banks. RSI Concepts is a leading queue management system provider in Dubai, UAE. If you want to learn more about the subject or if you want us to help you designing or deploying the most effective and efficient queue management system as per your bank’s needs. Please feel free to contact us through our Contact Us or leave a comment in the comment box below and we will get in touch with you soon.

Check out this: Software Development: In-house vs Outsourcing

August 2, 2022

What can a Queue Management System do for you?

Every business’s primary goal is to expand and grow. However, the business growth is completely dependent on its customers. The customers are the soul of any business, which is why the customer happiness and customer satisfaction is extremely crucial for a business. The customer satisfaction drives customer loyalty which is essential for customer retention. If a business have good customer retention, they don’t have to invest a lot in acquiring new customers. Gradually the loyal customers and an active marketing strategy can build a very strong brand identity in the market. The customer retention also have a huge impact on profitability of a business. In general it is almost 5 to 25 times more expensive to acquire a new customer comparing to selling to an existing customer. Furthermore if a business or organization keep losing customers they will have to invest more in their marketing & communication which could increase the cost of acquiring a new customer by many times. The customer satisfaction plays a crucial part in long term success and growth of a business. When it comes to customer satisfaction a few industry sectors stand out more than others for the need of a queue management system.

Here in Dubai and all around the UAE the queue management systems are a common site at several businesses, especially at banks, government offices, telecom service centers, etc. are the places we all visit once in a while. However, the queue management systems are also very popular in healthcare sector, public sector, retail, airports, educational institutions and many more. Think of yourself visiting a business to get a service, the waiting area is full, there are several counters and several queues, you have no idea in which queue you should be, you feel the adjacent queues are moving faster than yours, you are not sure how much time it will going to take and you have to be somewhere, obviously you will get confused, frustrated and at some extent angry too. This is what you are risking of putting your customers through being a manager, decision make or owner of the business. Let us admit, we all don’t like waiting, especially under those circumstance. People tend to avoid going to businesses where they had bad experience in past or where they know they will get a bad experience. That is what exactly a queue management system is designed for. It is designed to avoid all those things.

Here is what a queue management system can do for your business and your customers:

Reduce customer wait time
Improve customer wait experience
Improve customer flow and customer journey
Raise service quality and improve business processes
Achieve customer satisfaction and gain customer loyalty
Improve staff performance and achieve staff satisfaction
Gather valuable business intelligence data
Reduce cost and increase profitability

Here in Dubai, UAE good queue management system brand such as RSI Concepts also offer customization services. A customized queue management system can further boosts its efficiency and offers more benefits comparing to off-the-shelf queuing solutions.

Queue Management System: Reduces Customer Wait Time

One of the biggest reason of customer dissatisfaction is the wait time. Studies have revealed that an average customer start getting stressed after just 8 to 12 minutes of wait time, the longer the wait time will be the more stressed customer will get. More than 70 of the customers leave without making a purchase due to long wait time at the counters. Obviously different industries have different market dynamics but one thing is sure the long wait time results in customer frustration and increase churn rate too. The queue management system effectively and autonomously manages the queuing process and the customer flow in the service area. It facilitates customers by offering them multiple sign-up channels, reduce the average service delivery time, and it improves employee efficiency. Collectively all these factors and several others directly or indirectly help reducing the customer wait time.

Since the queuing and the customer flow is managed by the smart queue management system software so the employee can focus on their primary tasks without any distraction, which improve service delivery time and quality also. Furthermore there is no dispute, confusion or complaint from the customers who are waiting in queues, as everything is managed by system. The queue management system can also collect and store statistical data and has ability to route customers smartly which also reduce customer wait time and improve customer journey. It can also segregate various different types of customers such as VIP, Premium, Customer with Needs, etc. which also help improving the queuing process and reduce the customer wait time.

Improve Customer Wait Experience

Another very useful feature of a queue management system is that it can help businesses improving the customer waiting experience. If customer waiting experience can be improved they feel less impact of the waiting. The queue management system have integrated digital signage screens which are usually used for displaying the real-time queuing information. The queue management system allow businesses to play multimedia content or any other engaging material which can distract customers from the waiting and help reducing the waiting impact. Furthermore the queue management system is based on a very intelligent software engine which is powered by smart algorithms and AI (Artificial Intelligence). The queue management software can also predict the estimated time for each customer, which can be printed on their ticket and it can also be displayed on the signage screen. The impact of waiting is significantly reduced when the customer know how long they will have to wait.

Furthermore the queue management system also have audio announcement system. The audio announcements keep the users engaged and distract them from the wait time, each time when a new announcement is made, most of the customers tend to look up at the signage to see which tickets are currently being served and how far they are. These all features keep them busy and engaged and reduce the effects of the waiting and boredom. Since the entire queuing process is managed by the queue management system, and the customer also know that everything is controlled by the computer, so they usually don’t complain much. In case of manual queue management most of the time customers get confused, they also complain about line jumpers, or sometimes customers might think the staff is favoring someone over them, and so on. However, with a queue management system these all problems are gone, and on top of that the customer flow is managed by intelligent algorithms which reduce latency factors and improve overall customer waiting experience.

Improve Customer Flow and Customer Journey

The customer journey and customer flow have a huge impact on the customer journey. A queue management system have in-built modules to implement customer flow policy and allow the management to automate the customer flow throughout the entire customer journey. Usually a business offers multiple services and also have multiple counters. Mostly a single service is delivered through a single counter, however, in some cases businesses might have stepped services which require a customer to reach to several counters or more than one counter to get a full service. In some cases businesses have exclusive counters for exclusive services or customers, which also has to manage separately. There could be so many different variations and factors that can impact the customer flow and customer journey as well. A queue management system can automatically manage all these scenarios.

It means the businesses just need to configure their policy once and the queue management system is capable of taking decision in real-time based of the pre-defined settings and on the real-time system usage and statistical data. Businesses can also create agent profiles with their abilities to deliver different services and the queue management system can utilize this information to route the customers to the least busy counters while reducing the work of the busy counters which results in overall improved efficiency and performance which help improving customer flow and customer journey.

Raise Service Quality and Improve Business Processes

The businesses can utilize several advanced features to expedite the service delivery processes and service quality. Such as a queue management system have an integrated interactive kiosk for ticket dispensing, which can be used to take customer information, which help the system to prepare the agent dashboard beforehand by fetching the required information instantly from connected systems and databases. The queue management system can prepare the service agent dashboard automatically and instantly, as soon as the agent calls for the next customer the queue management system automatically fetch the data and information for the next service delivery hence saving precious time and reducing the overall service delivery time.

A queue management system can be integrated with several input devices to improve customer experience. For example, rather asking customer to input their details via sign-up form, the interactive kiosk can offer them Emirates ID scanner which can pull customer’s information automatically from the customer database and authenticate it with their ID. There are so many features that a business can add to a queue management system which can improve the customer journey and customer flow. The queue management system can automate several service delivery steps and it significantly reduces agent’s work which means the agents have more time to focus on the customer and the important things. This way a queue management system can raise service quality and improve several internal business processes.

Achieve Customer Satisfaction and Gain Customer Loyalty

Customer satisfaction and customer loyalty is a key to long term success and sustainable growth. Businesses put a huge amount of resource and revenue just to increase their loyal customer base. The loyal customers are a valuable assets who not only help businesses expand but also help them to establish a good brand image. Loyal customers tend to be a good brand advocate, they suggest their favorite brand to others and doesn’t leave the businesses for small problems and they also have more tolerance towards the negative or bad experiences. It is far more expensive to acquire a new customer than selling to an existing one. Furthermore the customer retention have huge impact on business’s profitability. For example if a business keep losing 100 customers a month while its marketing and sales team tends to acquire 200 new leads per month, their overall profitability will be reduced.

In addition to that the customers who will leave might also share their negative opinions about the business which harms its reputation and brand image. A business with less customer turnover and customer churn rate can yield more profits from the same efforts they are doing. Customer retention help promoting good brand image which attracts more customers hence it help optimizing the marketing cost as well. A queue management system significantly enhances customer experience and ensures much higher customer satisfaction. Customer satisfaction drives customer loyalty and have a very positive effect on profitability.

Improve Staff Performance and Achieve Staff Satisfaction

Since a queue management system provides a complete framework to manage the customer flow and customer journey in a fully or semi-autonomous way. It can take a huge amount of staff work and help balancing their work load. Employees who work under balanced workload tend to perform better and produce more quality work. Usually with manual queues, the staff is mostly engaged in managing queues and listening to the customers’ complaints and resolving their problems. This distract them from their primary tasks which not only have negative effect on their performance but also on the service quality. While a queue management system not only take all that burden but it also facilitates staff by managing several service delivery tasks. Furthermore the queue management system is a very capable tools of monitoring and measuring several staff KPIs. Which can be very helpful for the HR to improve the staff performance and efficiency.

A queue management system measures various KPIs and stats. For example, how many customers are being served by an individual agent or a team or a branch, etc. The queue management system can also monitor the staff activity, such as how much time they took for each service delivery, how much time they took to prepare for the next service and customer call and several other performance matrices. All this data is automatically analyzed by the in-built AI powered smart software engine and made available for the management and for the staff also. The management can easily identify the strengths and weaknesses of the staff and take steps to improve their performance. This also help HR to develop more effective employee development and training programs.

For example, if an employee is good at delivering 3 out of 5 services and for the 2 he/she take more time than the other agents, the business can help staff to improve their skills for these 2 services. There are so many features that can help employees, HR and management to evaluate employee performance and highlight their weak points which can be rectified to further improve their overall performance.

Gather Valuable Business Intelligence Data

A modern business heavily relies on the digital solutions and its IT infrastructure. In today’s world the success and growth is heavily relied upon the efficiency to effectively collect business intelligence data and leverage it to improve each and every business function and internal processes. A queue management system is a powerhouse of business intelligence data. It can collect data from each customer touchpoint. Which help businesses analyze the entire customer journey and let them track down the chock points in customer flow. The business intelligence data also help businesses to evaluate their strategies, policies, and internal business processes which can impact customer experience and customer satisfaction. The queue management system can accurately measure the time interval between every customer journey step and allow businesses to make improvements to improve customer experience.

A queue management system can accurately measure the time of the customer interaction for example how much time it take a customer from signing up till getting the service. How much time it took to deliver the service, and how much time an agent takes between completing a service, performing post-service tasks and calling for the next customer. The system can monitor staff activities as well along with their performance and several other details. It can also collect customer feedback which can be helpful for product development and it provides deeper understanding of the customer experience and their preference. The queue management system have in-built data analytical tools which can automatically generate pre-configured reports and send them to the relevant stakeholder. The managers can also perform several analysis, comparisons and set alerts if any threshold is crossed. All these features help businesses to take timely decisions and monitor everything in real-time which make them more prepared to handle unexpected scenarios without harming customer experience and customer satisfaction.

Reduce Cost and Increase Profitability

A queue management system can manage queues, sign-up processes, customer flow, customer routing and the entire customer journey. Which eliminate the need of a lot of additional staff. Acquiring a queue management system is much less expensive comparing to retaining more staff. The operational and maintenance cost of the queue management system is very low. The modern queue management systems are built on widely available technology platforms which not only reduce the initial cost but also reduce the maintenance and upgrade costs. The value a queue management system adds to the customer journey and customer experience is unmatchable to anything else. It provides better and deeper in-sight to the customer journey, customer experience, employee performance and enables businesses to learn about their customer’s preferences, market trends and help them developing customer friendly strategies and policies.

Customer satisfaction drives customer loyalty and help optimizing the cost of the marketing and acquiring new customers. A loyal clientele is a key to long term success. Selling to existing customers is far more profitable than acquiring new customers. The ability to integrate with other marketing channels and customization allow businesses to optimize the cost of their IT infrastructure. Businesses can offer much more features at a much less cost which make queue management system one of the most cost-efficient solution for the businesses. A typical lifecycle of a queue management system is 5 to 8 years, that means the business might not going to need a new solution for a long time which itself significantly increase the ROI (return over investments) of a queue management system. Furthermore the automation, employee performance improvements, and valuable business intelligence data indirectly help reducing the cost at several fronts. These all features and benefits of a queue management system help businesses generate more revenue, achieve higher productivity and performance and gain more profit.

Conclusion

A queue management system is a very useful tool to transform customer experience, customer journey and to improve several internal business processes. It help businesses closely monitor the customer behavior, the problem they face and also help them collect valuable business intelligence data. A queue management system help businesses achieve higher performance, leverage automation and increase their productivity and profitability. It help businesses gaining higher customer loyalty and let them improve their strategies and polices to make improvements. It help businesses increase staff performance while achieving higher staff satisfaction which directly impact on the service quality and service delivery processes. A business can link queue management system with several other internal and even external systems to boost the usability of the system and to bring innovative features to improve customer experience and customer journey.

RSI Concepts is a leading queue management system provider in Dubai, UAE. If you want to learn more about the subject or if you want us to help you with you queuing needs, please feel free to contact us through our Contact Us page or leave a comment in the comment box below and we will get in touch with you soon.

Check out this : How to Choose the Right Software Development Vendor for Your Business

BLOG OF RSI CONCEPTS

Category: Queue Systems Dubai

What is Virtual Queuing?

Why a Virtual Queuing System is better than a Traditional Clipboard and Pen Method?

Common Problems with Traditional Clipboard and Pen Waiting Line Management

Advantages of a Virtual Queuing System

Advantages of Virtual Queuing System: Easy Remote Sign-up Features

Advantages of Virtual Queuing System: Significantly Low Wait Time

Advantages of Virtual Queuing System: Increase Customer Engagements

Advantages of Virtual Queuing System: Improved and Automated Customer Flow

Advantages of Virtual Queuing System: Improve Productivity and Employee Performance

Advantages of Virtual Queuing System: Collect Valuable Business Intelligence Data

Advantages of Virtual Queuing System: Effectively Collect High-Quality Customer Feedback Data

Conclusion

1. Automate Customer Flow

2. Reduce Customer Wait Time

3. Prioritize Different Customer Groups

4. Improve Employee Efficiency

5. Virtual Queuing and Online Booking

Conclusion

What is the Most Effective way to Manage Customer Queue and Service Delays?

Features of Queue Management System

Features to Automate Customer Sign-Up Process

Features to Increase Customer Engagement

Features to Automatically Categorize Customers and Automatically Control Customer Flow

Features to Support Popular Queuing Methods

Features to Support Virtual Queuing

Features to Boost Employee Performance and Productivity

Features to Integrate with Third-Party Tools and Other Databases

Ability to Capture Valuable Business Intelligence Data

Low-cost Scalability and Maintenance

Conclusion

Queue Management System Automates the Virtual Queues

Queue Management System Reduce Staff’s Workload

Queue Management System Automates the Entire Customer Journey

Queue Management System Improves Customer Satisfaction and Reduces Customer Churn

Queue Management System Provides Real-time Performance Monitoring and Management

Queue Management System Provide Valuable Business Intelligence Data

Conclusion

Queue Management System for the Airports

How to Implement an Efficient Queue Management System at Airport

Virtual Queue Management System for Passengers

Queue Management System Gather Valuable Business Intelligence Data

Conclusion

What are common Waiting Line Problems?

How a Digital Queue Management System can Solve Waiting Line Problems?

Queue Management System: Organizes Waiting Lines

Queue Management System: Reduce Customer Wait Time

Queue Management System: Improves Customer Waiting Experience

Queue Management System: Provides Valuable Business Intelligence Data

Queue Management System: Offers Virtual Queuing and Mobile Apps

Conclusion

How Queue Management System Improves Customer Happiness?

Insurance Companies can Improve Customer Waiting Time with a Queue Management System

Insurance Companies can Improve Customer Experience with a Queue Management System

Insurance Companies can Improve Interaction of Customers and the Service Agents with a Queue Management System

Insurance Companies can Improve Various Business Processes with a Queue Management System

Insurance Companies can Integrate Appointment Booking System and Customer Portals with the Queue Management System

Insurance Companies can Offer Virtual Queuing with a Modern Queue Management System

Insurance Companies can Collect Valuable Business Intelligence Data with a Queue Management System

Conclusion

Which Departments at a School can Benefits from a Queue Management System?

Queue Management System Reduce Waiting Time

Queue Management System Improve Service Quality

Queue Management System Improve Student Experience

Queue Management System Offers Better Control and Monitoring

Mobile Queuing and Virtual Queuing can Have Huge Impact on Student Satisfaction

How Poor Queue Management is Impacting Schools and Students in Dubai, UAE?

Conclusion

Queue Management System Reduces Customer Wait Time

Queue Management System Automates and Optimize Customer Flow

Queue Management System Improves Employee Performance

Queue Management System offers Virtual Queuing

Queue Management System Collects Business Intelligence Data

Conclusion

Queue Management System: Reduces Customer Wait Time

Improve Customer Wait Experience

Improve Customer Flow and Customer Journey

Raise Service Quality and Improve Business Processes

Achieve Customer Satisfaction and Gain Customer Loyalty